Accounts Payable Tech; Fiscal Accounts Technician II

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve.

At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. This is a full‑time contractual position.

ASTD
12

Maryland Department of Human Services
Office of Budget & Management
25 S. Charles St
Baltimore, MD, 21201

This position processes various types of invoices including but not limited to direct pay voucher, payments against purchase orders and interdepartmental payments. Additionally, the incumbent may audit and process employee, board member and volunteer travel advance and expense vouchers. This position may prepare salary advance or travel advance checks. This position ensures that all invoices and travel vouchers received are processed accurately and in a timely manner.

This position may also be responsible for the reconciliation of the working fund. This classification may be responsible for ensuring bank deposits and accruals are accurate and made in a timely manner.

Verifies data on requests for payment is accurate and the payment has not been previously made. Invoices/Interagency Transfers are coded correctly charging the proper purchase order or blanket purchase order if applicable, as well as the proper PCA, agency object and Fiscal Year, and entered into the FMIS system appropriately. Develops and implements Excel spreadsheets as necessary containing current accounting information concerning a particular type of payment.

Develops data contained within would include vendor number and if pertinent DHR or DBM purchase order numbers.

• Education:
  
  Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience:
  
  One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
• Notes:
• Candidates may substitute experience calculating and recording financial, statistical or other numerical data on a year‑for‑year basis for the required education.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

• One year of experience with invoice processing, bill payments and account reconciliation.
• One year experience working with the State’s Financial Management Information System (FMIS).
• One year of experience with Accounts Payable within the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible) list. The resulting list may be used for future vacancies with this agency or other state agencies.

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled.

The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage,…