Payroll Manager

Position Title

Payroll Manager

The Payroll Manager supervises payroll and benefits accounting operations, ensuring the accurate, timely, and confidential processing of payroll, benefits-related transactions, reconciliations, tax reporting, and associated financial records. The role also provides leadership in implementing payroll best practices, internal controls, and process improvements to support operational efficiency and regulatory compliance.

• Ensures proper accounting of all transactions relating to payroll and benefits accounting.
• Coordinates, analyzes and verifies payroll and benefits information to ensure accuracy.
• Responsible for the coordination, calculation and payment of health and dental premiums to the county government, and all other monthly benefits premium payments.
• Reviews, verifies and reconciles all related payroll G/L accounts.
• Prepare internal reports related to position monitoring and control.
• Oversees and reviews the monthly reconciliation of actual to budgeted wages for budgeted staff in all funds.
• Assist with the budget development process for various cost centers and funds during budget development.
• Assist with budget development for employee benefits.
• Performs analysis of payroll data and budget development materials related to wages and positions.
• Assists cost center administrators with payroll and benefit cost related issues.
• Prepare financial reports, surveys, state and federal reports related to payroll and benefits.
• Manages and supervises payroll personnel; assigns and reviews work of subordinate supervisor and related personnel.
• Recommends, implements, and coordinates day‑to‑day policies and procedures for the payroll/benefits area.
• Ensures personal use of college‑issued cell phones is paid for by the employee.
• Ensures compliance with federal and financial aid guidelines related to grant employees.
• Responsible for reviewing all legal requirements and adherence to college policy and procedures related to area assigned.
• Responsible for Cobra/retiree health insurance reconciliation and related journal entries.
• Prepares quarterly federal tax returns (941), files unemployment reports and reconciles, prepares and distributes W‑2’s.
• Prepares written or oral communications necessary to inform the college community of actions, updates or revisions concerning payroll and benefits processing.
• Ensures security and confidentiality of all payrolls, benefits, and position related documents.
• Prepares all accruals, audit work papers, and financial analysis needed for year‑end close out.
• Reviews and authorizes actions related to the processing of area materials and deviations.
• Develops, monitors, and controls accounting cycle of payroll/benefits department; ensures accurate processing of materials and adherence to deadlines; analyzes and proposes changes to the area’s organization and structure to maximize efficiencies and effectiveness.
• Prepares, implements and coordinates updates of payroll module to ensure accuracy and efficiencies of processing payroll.
• Prepares the monthly bank reconciliation for the college operating account.
• Manages the flexible spending plan.
• Performs other duties as assigned.

Bachelor’s degree

Minimum of 5 years’ experience leading accounting or payroll departments preferred.

At least 3 years of supervisory or manager experience preferred.

Extensive knowledge of accounting procedures and principles as they relate to all areas assigned.

Ability to determine changes in regulations that affect our policies and procedures related to areas assigned.

Ability to apply accounting principles and procedures to all areas of assignment.

Ability to use own initiative to locate and resolve problems.

Ability to coordinate with other areas of the college and external agencies to perform duties.

Ability to interact tactfully and deal courteously and effectively with others.

Ability to interview, hire, train, direct, evaluate, discipline and provide supervisory support to subordinates.

Ability to analyze accounting and administrative systems to ensure accuracy and recommend and initiate modifications if necessary.

Ability to use…