Fiscal Administrator; Administrator VI Supervisor

Introduction

The Department of Workforce Development and Adult Learning (DWDAL) is seeking a highly skilled and motivated fiscal professional to serve as a Fiscal Administrator. This is an exciting opportunity to contribute to an organization dedicated to strengthening Maryland's workforce and expanding opportunities for adult learners across the State.

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This position is conveniently located at 100 S. Charles Street in the heart of downtown Baltimore, just steps away from the vibrant Inner Harbor, offering easy access to restaurants, entertainment, public transportation, and waterfront attractions.

The primary purpose of this position is to ensure the effective and efficient functioning of budget and fiscal processes for all Division of Workforce Development and Adult Learning (DWDAL) programs. DWDAL Programs include Workforce Development, Apprenticeship, Labor Statistics, Adult Education, Correctional Education, and the EARN Program. This position serves as a back‑up for the DWDAL Fiscal Director, advising program personnel and keeping them fully informed on the status of their grants and appropriation budgets.

It also includes the development, implementation, and monitoring of policies, procedures, and reporting systems which ensure compliance with state and federal laws, regulations, and guidelines regarding fiscal operations. This position and DWDAL Fiscal Leadership ensure that sufficient funding is available for DWDAL programs and that funding is spent according to all applicable laws, rules, and regulations.

• Back‑up for the DWDAL Fiscal Director, to manage and oversee an annual budget of approximately $200M.
• Back‑up responsibilities include appropriation budget management, budget requests for future funding years, all aspects of federal grants management, policy and procedure development and implementation, ensuring compliance with state and federal requirements, staff supervision, and keeping DWDAL leadership informed of all pertinent changes and issues.
• Authorized signatory for the DWDAL Fiscal Director as needed.
• Supervision of two DWDAL fiscal staff, including all aspects of staff management (recruitment, hiring, training, evaluation, progressive discipline).
• Provide fiscal technical assistance and guidance to sub‑grantees, MOU partners, and DWDAL program staff for assigned grants and programs.
• Prepare, process, and track funding documents for assigned grants and programs.
• Prepare and analyze budgets; track budget/grant utilization and expenditures for assigned grants and programs.
• Close out State fiscal year, MOUs and Grants for assigned grants and programs.
• Manage contracts, payments and revenues for all DWDAL grants and programs.
• Support auditors and monitors in auditing and monitoring functions for assigned grants and programs.
• Other duties as assigned related to DWDAL fiscal, accounting, and procurement functions.

• Education:
  
  Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience:
  
  Six years of administrative staff or professional work.
• Additional experience can be substituted with 30 credit hours from an accredited college or university for each year up to four years of the required experience.
• Possession of a Bachelor’s degree from an accredited college or university with two years of experience in administrative staff or professional work may substitute the required experience.
• Possession of a Master’s degree from an accredited college or university may substitute five years of the required experience.
• U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer may substitute the required experience.

• Experience interpreting and applying laws, regulations, policies and procedures related to agency budgets.
• Experience organizing and presenting accurate and concise budget reports and recommendations.
• Exp…