Associate Director of Budget and Finance

Position Title

Associate Director of Budget and Finance

Associate Director is responsible for fiscal management and oversight of certain finance office functions. Manages and supervises professional finance office staff and includes oversight of work related to: general ledger, budget, audit, grant accounting and reporting, fixed asset accounting and the front office area. Associate Director will have oversight over the Budget and Senior Account Analyst, along with controls over the budget process.

Associate Director is responsible for cash management and controls. Associate Director is responsible for all aspects of capital project accounting. In the absence of the Director of Budget and Finance, Associate Director may assume temporary role of duties in this position.

• Work in coordination with the director of budget and finance and the director of procurement to maintain the integrity of the accounting processes (GAAP), internal controls, and the budget. Responsible to review, verify, and ensure proper accounting of all transactions related to areas assigned and assist with other areas within finance as needed. Assist with the maintenance of the chart of accounts.
• Responsible for cash management and controls, including banking, investment management, and credit card processing management for college accounts. Responsible for managing online banking. Primary point of contact for external banking relationships and manage those banking relationships.
• Responsible for preparation of all internal and external communication and reporting of capital project accounting, including audit reports and the coordination between internal staff and external parties, including state and county representatives, and college and county auditors.
• Coordinate payments between the college, the county, the state, and other external parties related to all capital projects. Includes preparation of state billing for the purpose of reimbursing the county and/or college.
• Review and approve input of the capital project file for accuracy and completeness.
• Work in conjunction with the Finance Technology and Reporting Manager in utilizing querying software to develop, implement, and maintain overall finance department reporting and project needs, assuring success with multi‑engagements. Coordinate with IT, oversee accounting systems access and controls.
• Identify and implement process improvements to increase efficiency in the areas assigned.
• Responsible for computerized accounting systems implementations, updates and related modifications of policies and procedures.
• Responsible for the oversight of legal and compliance policies and procedures for areas assigned.
• Responsible for review and revision of the college's policies and procedures related to finance office oversight.
• Assists with the annual close out process and year‑end projection analysis.
• Assist college constituents with financial statement information and non‑routine issues.
• Prepares financial reports, surveys, state and federal reports as required.
• Coordinate the annual audit and oversight of the preparation of the work papers for areas assigned.
• Responsible for the internal accounting controls of areas assigned.
• Monitors vital signs for the areas assigned and assist with office wide vital sign reporting.
• Performs and assists with the training provided by the finance department.
• Review and modify, in order to keep current, all finance information on the web and portal.
• Responsible for hiring and directing staff for the areas assigned in the finance department.
• Oversee and review outcomes of subordinates.
• Performs additional duties as assigned.

Bachelor's degree

• Bachelor's degree in accounting or related field required.
• A minimum of five years of experience, two of which should be management capacity, which includes supervision.
• Management experience in a finance office preferred
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• Extensive knowledge of accounting and budgeting procedures and principles as they relate to the area assigned.
• Ability to determine changes in regulations that affect our policies and procedures related to areas assigned.
• Ability to…