Fiscal Administrator (Administrator VI Supervisor

Introduction

The Department of Workforce Development and Adult Learning (DWDAL) is seeking a highly skilled and motivated fiscal professional to serve as a Fiscal Administrator. This is an exciting opportunity to contribute to an organization dedicated to strengthening Maryland's workforce and expanding opportunities for adult learners across the State.

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This position is conveniently located at 100 S. Charles Street in the heart of downtown Baltimore, just steps away from the vibrant Inner Harbor, offering easy access to restaurants, entertainment, public transportation, and waterfront attractions.

The primary purpose of this position is to ensure the effective and efficient functioning of budget and fiscal processes for all Division of Workforce Development and Adult Learning (DWDAL) programs. The position serves as back‑up for the DWDAL Fiscal Director, advising program personnel and keeping them fully informed on the status of their grants and appropriation budgets, while developing, implementing and monitoring policies, procedures and reporting systems that ensure compliance with State and Federal laws and regulations.

The Fiscal Administrator ensures that sufficient funding is available for DWDAL programs and that funding is spent according to all applicable laws, rules and regulations.

• Back‑up for the DWDAL Fiscal Director, managing and overseeing an annual budget of approximately $200 million; responsibilities include appropriation budget management, budget requests for future funding years, federal grants management, policy and procedure development, ensuring compliance, staff supervision, and keeping DWDAL leadership informed of changes and issues. Authorized signatory for the DWDAL Fiscal Director as needed.
• Supervise two DWDAL fiscal staff, including all aspects of staff management (recruitment, hiring, training, evaluation, progressive discipline).
• Provide fiscal technical assistance and guidance to sub‑grantees, MOU partners, and DWDAL program staff for assigned grants and programs.
• Prepare, process, and track funding documents for assigned grants and programs.
• Prepare and analyze budgets; track budget/grant utilization and expenditures for assigned grants and programs.
• Close out state fiscal year, MOUs and grants for assigned grants and programs.
• Manage contracts, payments and revenues for all DWDAL grants and programs.
• Support auditors and monitors in auditing and monitoring functions for assigned grants and programs.
• Perform other duties as assigned related to DWDAL fiscal, accounting and procurement functions.

• Education:
  
  Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience:
  
  Six years of administrative staff or professional work.
• Notes:
  Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
• Notes:
  Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
• Notes:
  Candidates may substitute the possession of a Master’s degree from an accredited college or university for five years of the required experience.
• Notes:
  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year‑for‑year basis for the required experience.

• Experience interpreting and applying laws, regulations, policies and procedures related to agency budgets.
• Experience organizing and presenting accurate and concise budget reports and recommendations.
• Experience using computers and software related to the formulation and administration of agency budgets.

• Experience working with FARS and FMIS State accounting systems.
• Experience presenting…