Program Finance Manager

The Program Finance Manager is part of the Global Programs Finance Team and works closely with Program Staff, Contracts, Global Human Resources, and Jhpiego’s Country offices to ensure accurate financial, contractual, and administrative reporting for a portfolio of smaller awards, generally under $1 million.

The Program Finance Manager will primarily provide financial management and compliance oversight for assigned smaller awards. This includes award start-up, budget management, financial monitoring, donor reporting, invoicing, subaward tracking, close-out, and coordination across program, country finance, contracts, and HQ finance teams.

The Program Finance Manager ensures award financial files, systems, reports, and supporting documentation are accurate, complete, audit-ready, and compliant with Jhpiego accounting practices and donor rules and regulations. The role requires strong attention to detail, timely follow-up, and the ability to manage multiple awards with varying donor requirements, timelines, and reporting needs.

Financial Management

• Manages financial oversight for a portfolio of smaller awards, generally under $1 million
• Tracks award budgets, obligations, expenditures, burn rates, and remaining balances to support timely decision-making
• Maintains award-level financial files and documentation to support donor compliance and audit readiness
• Coordinates with program, contracts, country finance, and HQ finance teams to resolve award-specific financial issues
• Supports award start-up by reviewing approved budgets, donor reporting requirements, invoicing schedules, compliance obligations, and financial handover materials
• Supports budget revisions, realignments, and award modifications for assigned smaller awards
• Identifies under-spending, overspending, delayed spending, or compliance concerns and escalates issues as needed

Financial Monitoring & Analysis

• Performs routine budget-to-actual analysis, burn-rate review, pipeline review, and variance follow-up for assigned awards
• Reviews expenditures for allowability, allocability, reasonableness, and alignment with approved budgets and donor requirements
• Reviews and reconciles subrecipient invoices and supporting documentation, where applicable
• Monitors financial expenses of sub-grantees against obligations and established budgets, following JHU high-risk sub procedures as applicable
• Responds to internal and external audit requests related to assigned awards
• Performs award-level accounting reconciliations and financial non-payroll transfers in SAP as needed

Reporting

• Maintains a reporting calendar for assigned awards to ensure timely submission of invoices, financial reports, and close-out documentation
• Prepares and/or reviews donor financial reports, invoices, and supporting schedules for assigned awards
• Coordinates with program teams to ensure financial reports align with award implementation progress and donor requirements
• Ensures reports are accurate, complete, supported, and compliant with donor and Jhpiego requirements

Capacity Building & Training

• Provides guidance to program, country finance, and partner teams on award financial requirements, budget monitoring, documentation standards, invoicing, and reporting expectations
• Supports onboarding and day-to-day coaching for staff involved in smaller-award financial management, including review of budgets, financial monitoring, expense reports, and invoices

Proposal Inputs

• Supports budget development for smaller proposals and award modifications
• Reviews proposal budgets and budget notes for accuracy, completeness, adequate staffing, and alignment with donor requirements
• Provides input on cost assumptions, staffing, subaward budgets, and operational costs
• Reviews new award…