Assistant Administrator – Finance & Operations; DOM General Admin Chairmans Offf

We are seeking an Assistant Administrator - Finance & Operations who will provide leadership and management of the financial, operational, and administrative activities within the Department of Medicine. The position reports directly to the Director of Finance. The position will focus on assigned areas of management responsibility which may include finances, human resources, program/business development. operational oversight and other patient care fiscal and administrative operations that typically span the Johns Hopkins University School of Medicine (SOM).

The Assistant Administrator partners with the Director of Finance to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs.

• Manage divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.

• Meet or exceed operating target set by the department and school and participate in annual performance improvement goals.

• Review monthly account and/or business plan activity, correct errors, and identify and report problems or discrepancies.

• Reconcile monthly financial statements between JHM entities.

• Provide financial and other operational reports, as needed, for JHM, JHU, and departmental leadership.

• Provide, review, and analyze the clinical practice finances of the assigned area(s).

• Develop appropriate billing strategies to maximize annual charges.

• Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.

• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that align donor intent, budget guidelines and applicable JHU policies.

• Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.

• Develop the annual operating budget for submission.

• Assist with the clinical budgeting process and ensure performance improvement on the bottom line.

• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.

• Prepare, or ensure the correct preparation of, various forms such as journal vouchers, check deposits, check requests, and telephone service requests.

• Prepare electronic budgets and expenditure transfers.

• Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.

• Provide practice management leadership as needed to all faculty practices

• Develop systems for administrative workflow in accordance with departmental goals.

• Make recommendations to improve space utilization and define needs and justification for additional space to appropriate leaders.

• Support the development of tactical business plans in conjunction with administrative leaders.

• Develop project plans for identified opportunities, establish project goals, objectives and outcomes, secure leadership support and endorsement.

• Determine project timelines to accomplish identified goals with milestones.

• Assist in the implementation of projects, utilize organizational skills to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.

• Evaluate project outcomes, collect data to determine efficiency, make and implement recommendations to improve outcomes or processes, develop summary reports, and make recommendations to leadership.

• Work closely with department, SOM and Central, staff on routine and non-routine HR issues.

• Ensure performance management is carried out consistent with appropriate policies.

• Provide recommendations for staffing resource allocations.

• Review and submit Faculty Recruitment documents, offer letters, and…