HIM Records Technician

JOB SUMMARY

The HIM Records Technician ensures availability and accessibility of the patient health record. Performs quality checks, scans, and indexes clinical documentation into the Electronic Health Record (EHR). Prepares record requests. Assists with referral tracking to ensure that the referral loop is being closed. Responds to subpoena requests in conjunction with the compliance department.

• Review and include two patient identifiers, track EHR referrals, scan/index to EHR, forward electronically to designee for review and signature.
• Review e-fax documents, forward to appropriate folder for indexing.
• Review index documents to patient's EHR as assigned.
• Review medical records for completeness, and file records in designated areas.
• Manage patient records, initiate and reply to patient records requests documents for billing and/or legal services, manage duplicate charts, update status changes for patients who are deceased or no longer with the organization, send and receive information via facsimile machine or email, comply with all laws pertaining to HIPAA regulations.

• Fax, scan, print, files needed for patient care.

• Receive telephone requests (specific to processing routine release of information requests) and determine if records should be processed internally or externally.
• Receive telephone requests (specific to processing same day release of information requests) to the appropriate internal staff.
• Request/process incoming records requests.
• Submit requested ROI documentation to requestors.

• Additional duties as necessary to meet the obligations of our clients.

• Process urgent or same day release of information requests when appropriate.

• Must possess excellent interpersonal skills.
• Basic understanding of HIPAA and PHI.
• Navigational knowledge of electronic medical health applications.
• Must have good time management skills, organized, self-motivated.
• Possess good written, verbal, and interpersonal communication skills.
• Maintain a high level of productivity and confidentiality.
• Work well in a team environment.

• Required:
  
  Must possess a High School Diploma or GED.
• Required:
  
  One year of healthcare experience in an HIM Department, physician office, or medical environment.
• Required:
  
  Electronic patient record, medical terminology, scanning and indexing, computer experience.