Scanner

Job Description

Records Scanner is responsible for accurately preparing, scanning, indexing. electronic health

Essential Duties and Responsibilities

• Prepare and organize records for scanning by removing staples, paper clips, and other materials.
• Verify image quality and ensure scanned documents are legible and complete.
• Index and assign documents to the correct patient record.
• Maintain confidentiality of protected health information (PHI) in accordance with HIPAA regulations.
• Conduct quality audits to identify and correct scanning errors.
• Retrieve, file, and archive medical records as needed.
• Communicate with healthcare staff regarding missing or incomplete documentation.
• Maintain document tracking logs and scanning productivity reports.
• Follow established procedures for records retention and destruction.

Qualifications

• High school diploma or GED required.
• Previous experience scanning medical records or working in a healthcare environment preferred.
• Strong attention to detail and accuracy.
• Ability to maintain productivity while handling high-volume document processing.
• Proficient with computers, scanners, and Microsoft Office applications.
• Strong organizational and time management skills.

Required Skills

• Medical records management
• Document imaging and scanning
• Data entry and indexing
• Quality control and auditing
• Confidentiality and compliance
• Attention to detail
• Organizational skills
• Communication skills

Physical Requirements

• Ability to sit, stand, and use a computer for extended periods.
• Ability to lift and move file boxes weighing up to 25 pounds.
• Manual dexterity to handle paperwork and operate scanning equipment.

Preferred Experience

• 1+ years of medical records scanning, health information management, or document imaging experience.