Clinical Research Site Manager; Neurology

Clinical Research Site Manager

The Department of Neurology is seeking a Clinical Research Site Manager for the BIOS Clinical Trials Coordinating Center (BIOS CTCC). The Clinical Research Site Manager oversees sitelevel execution of large, multicenter clinical trials by leading site startup, driving enrollment performance, managing investigator relationships, and ensuring consistent protocol implementation across a national network of collaborating clinical sites. The role requires a high degree of independence, operational leadership, and performance driven site management.

Specific Duties & Responsibilities

• Oversee and coordinate the work of teams in other institutions.
• Establish early lines of communication with the clinical teams as they are identified, selected, and prepared for activation.
• Propel accelerated timelines during the trial start-up cycle and during subject accrual, assuring that monthly enrollment goals are met each month across all clinical sites.
• Assist with site feasibility evaluations, detailing the availability of critical local resources necessary to be successful at activating trials and enrollment and protocol performance once a trial begins.
• Assist sites in central IRB onboarding, ensure timely and accurate submission to IRBs, sponsors, and master agreements, local IRB/ethics committee review/approvals, and assist with the collection of all necessary regulatory documents needed before site activation for study subject enrollment.
• Oversee site compliance with investigational products, reporting or safety events and contracting.
• During trial implementation, oversee site performance, assist with subject eligibility and randomization, identify local recruitment problems, personalize remediation programs with site teams, and ensure that site investigators quickly implement local solutions to keep the recruitment goal on track for trial completion.
• Conduct weekly (or more frequent) teleconferences and manage monthly training broadcasts with the clinical teams and individually mentor new coordinators and investigators.
• Keep enrollments on track and clinical teams on schedule with established performance expectations.
• Provide support to quality assurance monitors in all facets of work related to communications with, and management of, the enrolling center clinical teams.
• Manage site investigator relationships and execute site start-up and performance plans, assign tasks and deadlines to site clinical teams, direct and monitor clinical site work efforts daily, identify resource needs, perform quality reviews, and escalate functional, quality and timeline issues appropriately.
• Execute lean management processes and methodologies to ensure sites deliver on-time and within the budget, adhere to high-quality standards, and benefit the investigative effort by ensuring smooth implementation of trial policies and goals from site launch through study activation and completion of the trial at the local levels.
• Perform self-audits and audit performance of clinical sites; recommend changes to protocol operations based on audit results and revised goals.
• Track proposals and other documentation through signature/approval processes and through collaboration with contracts personnel and IRB Navigators.
• Use professional judgment in handling information and be sensitive to the project team, individual, and all levels of organizational concerns
• Use data, statistical and quantitative analysis, explanatory and predictive modeling, and fact-based management to drive decision making
• Help investigators develop new insights and understanding of performance-based data.
• Serve as liaison and facilitate meetings between project stakeholders and leadership
• Complete and maintain professional documentation for projects and deliverables
• Develop SOPs and assist in the auditing and monitoring of study sites.
• Build and maintain strong, trusting relationships.
• Remain current with a constantly changing clinical research technology and embrace the adoption of innovations to modernize, disseminate, renovate and remodel.
• Serve as a knowledgeable liaison between leadership and the research communities.
• Other duties as assigned.

In addition to the duties above

• Lead site startup activities across numerous external clinical sites, including feasibility assessments, resource readiness evaluations, activation timelines, and onboarding to centralized IRB and master agreement processes.

• Actively track sitelevel enrollment metrics, identify underperforming sites, and design…