IT Project Manager

Job Summary

Reporting to the Director of Technology & Program Management (TPM), the Project Manager is responsible for the successful planning, execution, monitoring, and closure of a diverse portfolio of technology projects across the university. This role serves as a bridge between academic innovation, enterprise IT, and operational execution, ensuring alignment with institutional strategy and funding priorities.

• Manage multiple concurrent IT projects from initiation to completion, ensuring adherence to scope, budget, quality standards, and timelines.
• Manage and lead AI and data‑centric initiatives, including AI model deployment, vendor AI solutions, automation platforms, and rapid prototyping.
• Develop detailed project plans, including scope, objectives, comprehensive schedules, work breakdown structures, risk & issue registries, and resource allocation.
• Monitor project progress, track milestones and deliverables, and ensure timely submission of project documentation.
• Develop and maintain comprehensive project documentation.
• Effectively monitor project constraints (scope, schedule, budget, quality, resources, risk).
• Ensure alignment with data governance, cybersecurity, and privacy frameworks for all technology initiatives.
• Monitor and report on adoption, utilization, project status, and end‑user impact metrics.
• Conduct post‑implementation reviews to drive continuous improvement in project delivery processes.
• Provide project management support, guidance, and best practices to DIT functional teams to ensure the successful delivery of their projects.
• Serve as the coordinator for DIT routine change‑management requests, ensuring they are reviewed by the change‑management committee in a timely manner.
• Perform other related duties as assigned.
• Stakeholder and Communication Management:
  Organize and lead project meetings (e.g., kick‑off, status, closeout), facilitate effective collaboration and decision‑making among cross‑functional teams; provide timely and clear project status reports; engage with faculty, researchers, and academic leadership to translate emerging technology needs into executable project plans; communicate complex AI and technical concepts to non‑technical stakeholders and executive leadership.
• Project Intake and Governance:
  Serve as primary point of contact for DIT project intake requests and liaise between IT teams and external departments; ensure timely completion of intake reviews and project prioritization by DIT leads; partner with procurement teams to ensure timely vendor selection, contract execution, and compliance with procurement guidelines; define criteria for AI use cases into full‑scale projects based on performance, ROI, and user adoption.

• A Bachelor’s degree in Business Administration, Information Technology, Computer Science, or a related field from an accredited college or university.
• Minimum 4–5 years of related work experience in IT project management.
• Ability to operate in ambiguous environments and deliver value through experimentation and rapid learning cycles.
• Strong familiarity with project‑management software tools (e.g., Microsoft Project, , Notion, Smartsheet) and methodologies (Agile, Waterfall, Scrum); solid understanding of IT infrastructure and software development life cycles (SDLC).
• Excellent leadership, organizational, problem‑solving, time‑management, and outstanding written and verbal communication skills with a commitment to customer service.
• Ability to work independently and in a team environment.
• Project Management Professional (PMP) certification or equivalent credential demonstrating project‑management knowledge and skills (preferred).

• Prior experience supporting AI‑enabled digital transformation initiatives.
• Experience coordinating with academic and administrative departments in a higher‑education setting.