Project Controls Specialist

University of Maryland, Baltimore (UMB) is seeking a Project Controls Specialist (Project Support Specialist) in the Facilities Management - Architecture, Engineering, Construction Services.

Exempt regular staff receive a comprehensive benefits package including a paid leave package (over 4 weeks vacation, 16 paid holidays, 3 personal leave days, unlimited sick time), health insurance, professional development programs, tuition remission for employees and dependents, and flexible work schedules and teleworking options (if applicable). The position participates in a retirement program (pension or optional retirement plan/ORP).

Administration and General Support:

• Administer and maintain the PMIS, including user access, permissions, licensing, profiles, and project/workspace setup
• Provide Tier 1-2 PMIS support: triage requests, diagnose issues, resolve routine problems, and Escalate complex items to the PMIS Product Owner/IT/vendor as needed
• Monitor system health and usage; identify recurring issues and recommend fixes, enhancements, or process improvements
• Assist with maintenance of PMIS master data, templates, and standard structures to ensure consistency across projects
• Support data quality and governance through audits, validation checks, and corrective actions
• Support and maintain PMIS user guides, SOPs, FAQs, and quick-reference tools
• Partner with Project Controls Manager, PMs, and other stakeholders to align PMIS configuration with project reporting, cost/schedule controls, and compliance requirements
• Support PMIS-related reporting and dashboards by maintaining data sources, access, and standard views
• Coordinate activities with CFSA, Budget & Financial Analysts
• Enter data related to project funding, requisitions, project details, and invoice processing, and maintain process workflows

• Design and deliver role-based PMIS training (new user onboarding, refresher sessions, advanced/feature-specific trainings)
• Create and update training materials (slides, demos, exercises, job aids, videos, LMS content)
• Host recurring PMIS ‘office hours’ to provide real‑time help, coaching, and best‑practice guidance for users
• Track PMIS training attendance, adoption metrics, user feedback; refine training programs based on needs and gaps
• Support change management for PMIS updates/releases by communicating changes, training users, and coordinating readiness activities
• Serve as a PMIS champion, promoting efficient workflows and consistent practices across teams

Education:

Bachelor’s degree in Business, Construction Management or related field.

Experience:

Two (2) years related construction business administration experience. Experience with a Project Management Information System (PMIS) or any database is required.

Other:
Skill in PC applications such as Microsoft Office, e‑Builder, Quantum or similar UMB financial system software. Knowledge of construction project accounting – budget, funding, commitments, and invoicing.

• Proficiency in PC applications and systems like Microsoft Office, e‑Builder, Quantum, or similar financial software
• Understanding of construction project accounting (budget, funding, commitments, invoicing)
• Knowledge of position requirements, applicable regulations and laws
• Effective use of applicable technology/systems
• Strong verbal and written communication skills
• Ability to work cooperatively and independently
• Adherence to UMB Core Values:
  Respect and Integrity, Well‑being and Sustainability, Equity and Justice, Innovation and Discovery

$61,000 – $68,000 per year, commensurate with education and experience.

Exempt Staff, Full‑Time, Day Job. Division of Facilities Maintenance. UMB is a public university and constituent of the University System of Maryland. All employees are expected to work primarily within the State of Maryland.

UMB is committed to cultivating a diverse and inclusive workforce and is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran’s status, or any other legally protected classification.