Change Management Manager

Duration: 12 Months

Description:

The Change Management Lead for Salesforce Modernization plays a pivotal leadership role in guiding the enterprise-wide upgrade and optimization of the City’s Salesforce-based platform. This position is responsible for driving cross-functional collaboration, stakeholder engagement, and user adoption to ensure that the modernized system delivers improved resident experience, operational efficiency, and long-term sustainability. The role includes project management, communications oversight, training development, and continuous process improvement, with a focus on minimizing disruption and maximizing value realization from the modernization initiative.

Key Responsibilities:

Strategic Implementation Leadership

• Develop and execute comprehensive change management strategies for the city-wide deployment and upgrade of Salesforce ensuring alignment with organizational goals and objectives.
• Lead change management initiatives to address resistance, enhance user adoption, and ensure smooth transitions across all city departments and agencies impacted by modernization.
• Champion organizational change through structured methodologies (e.g., ADKAR, Bridges’ Transition Model) to facilitate system adoption and minimize resistance.

Cross-Functional Coordination & Stakeholder Management

• Serve as the primary liaison between operations, IT, City Works, BGE, CHIP, and other partner agencies to ensure seamless integration and optimization of Salesforce functionalities.
• Facilitate strategic workshops and stakeholder discussions to gather requirements, develop innovative solutions, and refine business processes related to service delivery.

Training Program Development & User Support

• Design and manage user-centric training programs, system documentation, and performance support tools for staff and supervisors using the Salesforce platform.
• Monitor user experience and adoption metrics; identify and implement continuous training improvements based on feedback from field teams and customer-facing personnel.

System Optimization & Performance Management

• Continuously assess system performance, user adoption rates, and operational efficiency, identifying opportunities for process enhancements and improvements in workflows.
• Proactively troubleshoot and resolve complex issues related to system functionality, data integrations, and reporting capabilities within Salesforce.
• Develop and maintain system documentation, standard operating procedures, and best practices guidelines for modernization.
• Proactively identify and assess risks related to system adoption, including user resistance, technical challenges, and operational disruptions during the Salesforce upgrade.
• Develop and implement comprehensive risk mitigation strategies and contingency plans, especially for resident-facing changes and communications.
• Maintain high standards for data integrity and compliance throughout operations and processes.

Reporting & Analytics

• Track and analyze implementation metrics (e.g., user adoption rates, system utilization, training completion) to identify trends and inform strategic improvements.
• Prepare regular reports on modernization progress, challenges, and successes for senior leadership and project sponsors.

Required Qualifications

• Bachelor’s degree in psychology, Business Administration, Management, Organizational Leadership, Public Administration, or a related field.
• Minimum of 5-7 years of progressive experience managing large-scale CRM or ERP implementations, with specific experience in Salesforce or 311 modernization preferred.
• Demonstrated experience in cross-departmental stakeholder management and enterprise-level change initiatives.
• Demonstrated expertise in organizational change management methodologies (e.g., ADKAR, Bridges’ Transition Model, McKinsey 7-S, Nudge Theory).
• Strong understanding of project management tools and methodologies (e.g., Agile, PMP, Jira).
• Excellent leadership, communication (written and verbal), and stakeholder management skills.
• Ability to manage multiple priorities and complex projects in a fast-paced environment.
• Strong analytical skills and attention to detail.

Preferred Qualifications

• Master’s degree in organizational psychology, Organizational Development, Business Administration, or a related field.
• Professional certifications in Salesforce and/or Change Management (e.g., Prosci’s Certified Change Management Professional (CCMP)).
• Experience in government or public sector environment, preferably at the local government level.
• Knowledge of performance support tools (e.g., What Fix, Pendo, Walk Me) and online training platforms (e.g., Articulate).
• Experience with Learning Management Systems and training program development.
• Familiarity with local government operations and systems integration challenges.