Grants & Contracts Manager

We are seeking a Grants & Contracts Manager who will be responsible for all activities related to the sponsored projects within a department, center and/or division. The Manager will oversee pre-award, post-award and closeout activities for a variety of grants/contracts with varying levels of complexity, and will manage a staff of two or more professional and para‑professional level positions. They will serve as the first point of contact and resource guide for department faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals, including instruction on protocol, regulations and guidelines pertinent to the agency or university.

The role provides broad and in‑depth guidance on protocols, regulations and guidelines to PIs and other scientific/research professionals within the university and with external research/administrative professionals. It offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. The manager works closely with faculty and staff on complex awards and submissions, provides ongoing staff training, disseminates information on new regulations and compliance rules, and provides quarterly and annual sponsored funding reports as needed to department, center and/or division leadership.

The manager is the final point of contact for the department, center and/or division with faculty, grants and sponsored research staff.

This position works independently on a variety of complex level grants/contracts including those from NIH, NSF, DOD and NASA. Grants and contracts may involve highly detailed budgets, multiple projects, cores and sub‑awards, investigator‑initiated, consortium and new center projects, defense grants, higher complexity foundation grants and pharmaceutical company clinical trials. The manager also provides direction and assistance to analysts with Sub‑awards from other institutions on their federal pass‑through grants and may work directly with management of non‑sponsored funds, including general funds and gifts, on a limited basis.

• Serve as department/division liaison for the Departmental Sponsored Projects Office, Office of Research Administration and University Shared Services.
• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Responsible for departmental pre‑review of complex proposals.
• Manage process of final grant package presentation and approval with the Office of Research Administration.
• Responsible for timely preparation of proposal budget for Principal Investigator review.
• Revise and advise on approved budget changes to awarded grants/contracts.
• Manage the sponsored portfolios of various departmental faculty.
• Develop and oversee the maintenance of budget monitoring systems for JHU departmental funds; review SAP reports, analyze variances and take appropriate action.
• Manage internal sponsored audits and develop an account reconciliation system for sponsored accounts.
• Develop reports for forecasting and trending of expenditures of awards.
• Manage the process for delivering the technical and financial reports for private and government sponsors.
• Provide ongoing guidance, facilitation & expertise to faculty in their grant pursuit efforts by providing analysis of all grant and contract applications.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts, and provide relevant updates and…