Motor Rentals Coordinator

The Motor House Seeks a Rentals Coordinator

OUR MISSION:
Motor House is a creative crossroads rooted in the culture of Baltimore. We are a non profit arts hub, gallery, and performance space that encourages new visions, bold experiments, and emerging voices to celebrate the artistry of our city.

OUR VISION:
Motor House envisions a world where creatives are empowered and thriving in their careers.

This role is hybrid, with approximately 60% in-person and 40% virtual work. Tuesday is a mandatory in-office day. The work schedule generally falls Tuesday–Friday, with occasional Saturdays and Sundays required based on program and event needs. Specific days and hours may vary.

This position may require work or participation in events outside of normal working hours. Non-exempt and hourly employees will be paid their regular hourly wage for all scheduled and worked hours to a maximum of 59 hours per paid period. Hours in excess of 30 hours per week require prior management approval and will be paid per Federal and State employment guidelines.

Reports to:
Managing Director

Collaborates Closely with: ‘Visitor Experience Coordinator’ and ‘Showroom General Manager’

Expected to maintain a collaborative, supportive, safe atmosphere among all Motor House Arts staff, clients, and guests.

Position Summary
The Rentals Coordinator is responsible for proactively and equitably generating a minimum of $100,000 in annual earned revenue through the sale of event rentals and strategic partnerships. This role leads the rental sales process from inquiry through contract execution and works closely with the Managing Director to ensure consistent activation of Motor House’s first floor performance spaces in alignment with the organization’s mission and vision.

As an ambassador for Motor House, the Rentals Coordinator represents the venue to prospective and returning clients, actively markets rentable spaces, attracts new rental clients, and builds long term relationships that support repeat business across both private and public event rentals. In collaboration with the Managing Director and Showroom team, this role develops and implements marketing strategies to promote rental offerings and maintains accurate rental records for performance spaces and equipment.

Essential Job Functions:

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. The duties and responsibilities may change, or new ones may be assigned at any time with or without notice, and the employee will be notified verbally and in written form.

Revenue Generation:

Generate a minimum of $100,000 in annual earned revenue through event rentals (minimum $8,000 per month).

Manage the full rental sales cycle, including inquiries, walkthroughs, contracts, invoicing, and client follow-up.

Maintain a two-business-day response time for initial inquiries and a two-week inquiry-to-contract timeline.

Conduct informational walkthroughs with prospective renters.

Prepare rental quotes and proposals using the approved rental calculator, following standard operating procedures set by the Managing Director in collaboration with the Accountant.

Draft rental contracts, obtain required insurance and permits, and generate invoices through Square.

Document and maintain accurate financial, contract, and calendar records related to rentals.

Collaborate with the Managing Director and Showroom team on marketing strategies to promote rentable spaces.

Participate in relationship-building with local businesses, partners, and organizations to drive rental demand.

Maintain rental calendars in coordination with programmatic events and showroom operations.

Track income goals and support financial reporting related to rental activity.

Communicate rental event details to the Managing Director, Visitor Experience Coordinator, and Showroom teams to ensure successful execution.

Acts in alignment with the strategic direction set forth by the Managing Director through scheduled and informal feedback and planning conversations within established operational roles. Supports fiscal responsibility and stewardship of…