Associate Administrator - Clinical

Associate Administrator
- Clinical

We are seeking an Associate Administrator
- Clinical who will manage the financial and administrative activities of two growing divisions:
Divisions of Nephrology and Responsible AI, Data Sciences, and Education in Medicine (RAISE) Center at the East Baltimore & JHBMC campus as well as satellite programs. The position reports directly to the Division Directors and the Administrator for the Department of Medicine to ensure efficient and coordinated functioning of the Divisions. This job encompasses the management of a large and complex divisional structure including finances, human resources, program/business development, and other fiscal and administrative operations of the divisions for 55+ faculty/physicians, 22+ learners and 70+ staff.

Financial

• Manage all financial lines of business (clinical, research, gift, endowment, etc.) whose total revenues are in excess of $22 million dollars. Monitor for profitability and complexity. Develop and maintain various computerized management systems with spreadsheets and databases to assist with this process. Review monthly account and/or business plan activity, correct errors, and inform Division Director(s), faculty, and DOM Administrator of any problems or discrepancies.
• Provide, review, and analyze the clinical practice finances and operations of the division. Develop appropriate billing strategies to appropriately maximize annual charges (in excess of $20 million).
• Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
• Develop faculty profit and loss statements with quarterly reporting.
• Develop strategies with the Division Directors and faculty for establishing and utilizing discretionary funds for the preservation of the Divisions' teaching, research, and patient care missions.
• Supervise budget development of all grant and contract proposals. Develop and oversee staff completing sponsored research applications (annual awards in excess of $7 million) for accurate and timely submission. Organize and coordinate the grant preparation process (in excess of 40+ proposals annually) with faculty and support staff. Develop and maintain tracking system for pending and active grant proposals.
• Monitor faculty and staff (130+) percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts. Maintain computerized database for tracking salary distribution on all division accounts.
• Develop division's fiscal operating budgets for submission to the Department of Medicine, School of Medicine, and JHH.
• Develop the annual operating budget for the Bloomberg Distinguished Professor in Nephrology and Kidney Care and Bloomberg Distinguished Professor for Health Informatics for submission to the School of Medicine and the central university finances office and actively manage the use of the BDP endowment, recruitment funds and cost sharing between multiple University divisions.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for Division Directors, Departmental Director & Administrators. Design and produce other special reports as requested by Department Director, Division Directors and other faculty members.
• Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, special payroll (advance) check requests, and telephone service requests. Prepare electronic budgets and expenditure transfers.

Program Planning & Development

• Develop detailed business plans for new and existing clinical, research, and education programs to include market demand assessment, capital needs, facilities, divisional strengths and weaknesses, operational requirements, and implementation plans.
• Formulate tactical business plans in conjunction with administrative leaders in the DOM, SOM, JHH, and other affiliated institutions.
• Develop and maintain detailed business plans to operationalize the vision to expand renal research and clinical programs across JHM, including working with financial leaders at partner hospitals, senior executives at Johns…