Special Assistant

Special Assistant (Chief Academic Officer) District Office District Office
- Position
- Administrative Support Job Number

Start Date

Open Date 09/17/2026

Closing Date 10/01/2026

Supports the Chief Academic Officer in monitoring and managing the day-to-day operations, priorities, and coordination of the Office of Academics. Ensures effective liaison, appropriate confidentiality, and coordination across academic and non-academic departments on matters related to administration, management, operations, strategic planning, and execution of Chief Academic Officer priorities.

Represents the Chief Academic Officer as assigned and provides leadership and direction to the administrative team, including direct supervision of Executive Administrative Assistants, and to special projects that may have an operational or organizational impact. Establishes systems for executive workflow, priority tracking, cross-functional follow-through, and decision support and provides direction and insight in the development of policy, organizational, operational, and financial analyses.

• Provides direct supervision, leadership, coaching, development, performance management, and workload coordination for Executive Administrative Assistants and other assigned administrative staff supporting the Office of Academics; establishes clear standards for responsiveness, executive support, coverage, communication, document management, and customer service.
• Establishes and manages executive-office systems and routines for monitoring the Chief Academic Officer's priorities, commitments, decisions, action items, deadlines, and follow-up; ensures responsible owners are identified and elevates risks, delays, or matters requiring Chief Academic Officer attention.
• Leads and coordinates high-priority special projects and initiatives on behalf of the Chief Academic Officer, including developing project plans, identifying owners and milestones, monitoring dependencies and risks, coordinating stakeholders, and ensuring timely completion of deliverables.
• Coordinates cross-functional work across Office of Academics departments and with other City Schools offices to support execution of Chief Academic Officer priorities, resolve operational issues, and ensure timely communication and follow-through across teams.
• Prepares and coordinates executive summaries, briefings, correspondence, presentations, talking points, decision documents, Board and Cabinet materials, meeting materials, status reports, and other communications for the Chief Academic Officer; synthesizes complex information and identifies key decisions, risks, recommendations, and next steps.
• Evaluates needs and services, human capital requirements, feasibility and cost effectiveness, performance and accountability, and other aspects of division management and provides analyses and recommendations to support Chief Academic Officer decision-making.
• Develops departmental budget drafts, monitors budgetary and operational information, and supports compliance and resource planning using pertinent planning and implementation data.
• Serves as the Office of Academics staffing and selection-process coordinator, as assigned, partnering with Human Capital and hiring managers to support selection plans, timelines, interview logistics, required documentation, staffing actions and transfers, onboarding, and Requests to Hire in accordance with City Schools protocols.
• Responds to and coordinates resolution of inquiries, issues, and information requests from City Schools central office departments, schools, and the public on matters related to the Chief Academic Officer's area of responsibility; ensures appropriate routing, monitors responsiveness, and provides status reports as needed.
• Reviews management policies, procedures, organizational practices, and operational data and prepares reports, memoranda, analyses, and recommendations applicable to academic and non-academic services and programs.
• Assists in planning, organizing, and directing policy, organizational, and operational analyses on issues and concerns that impact City Schools operations and the effective functioning of the Office of Academics.
• Represents the Chief Academic Officer in meetings, conferences, committees, and cross-functional work as delegated; accurately communicates the Chief Academic Officer's direction, documents commitments and decisions, and escalates matters requiring Chief-level authority.
• Uses district-approved productivity, collaboration,…