Resource Development Coordinator

Reports to
:
Director of Resource Development.
Work Schedule
:
Monday – Friday, 8:30 am – 4:30 pm.
Location
:
Baltimore, Maryland.
FLSA Classification
:
Full-Time, Non-Exempt.
Salary
: $50,000.

The Resource Development Coordinator plays a critical operational and strategic support role within the Resource Development department, enabling the organization to pursue funding opportunities with consistency, discipline, and rigor. This position is responsible for owning the day‑to‑day infrastructure of the department’s fundraising operations—including the funding pipeline, grant lifecycle management, funder research, and performance tracking. By maintaining strong systems, accurate data, and organized processes, the Coordinator directly enables the Director of Resource Development to focus on high‑value relationship cultivation, strategic partnerships, and major funding opportunities.

• Maintain and manage the department’s funding pipeline, fundraising calendar, and grant tracking systems, including submissions, reporting deadlines, renewals, awards, grant agreements, and related fundraising activities
• Monitor funding opportunities, reporting requirements, deadlines, and follow‑up items while preparing pipeline updates and fundraising activity summaries for Director review and leadership reporting
• Track fundraising activity and key departmental metrics, including submissions, awards, revenue activity, pipeline progress, and fundraising goals

• Coordinate grant reporting and proposal support activities, including drafting reports, collecting program and financial data, maintaining templates, organizing supporting documents, and managing submission logistics
• Prepare and maintain grant‑related materials and compliance documentation required for funding submissions and reporting
• Support the Director with proposal preparation, board and leadership materials, correspondence, and other fundraising‑related documentation as needed

• Maintain and improve Resource Development systems, databases, file management processes, and operational workflows using Airtable, SharePoint, CRM systems, and related tools
• Ensure organizational compliance and grant‑related documents remain current, organized, and accessible for reporting and funding submissions
• Maintain confidentiality, compliance, accuracy, and data integrity across departmental systems, files, and records

• Manage donor and funder acknowledgment processes, including recordkeeping, thank‑you letters, gift tracking, and follow‑up correspondence
• Support fundraising campaigns, sponsorship outreach, cultivation events, and donor engagement efforts through email communications, campaign coordination, outreach materials, and content creation using Hub Spot, Canva, and related tools

• Conduct some research on prospective funders— including foundations, government programs, corporate partners, CDFIs, and financial institutions— to support fundraising strategy and outreach efforts
• Maintain and organize funder prospect information, deadlines, eligibility requirements, and related materials to support opportunity tracking and Director review
• Monitor funder websites, grant alerts, and philanthropic resources to identify and share emerging funding opportunities

• Participate in department planning meetings and contribute to the improvement of departmental workflows, systems, and processes
• Perform additional tasks and assist with special projects as assigned

Organization, Accountability & Professionalism

• Effectively manages multiple priorities, deadlines, and operational responsibilities in a fast paced environment
• Demonstrates strong attention to detail and accuracy in data, document, and database management
• Approaches problems proactively, troubleshoots issues independently, and follows through on responsibilities with accountability and consistency
• Exercises sound judgment, professionalism, and discretion when handling sensitive financial, organizational, and relationship…