Coordinator of Special Events & Alumnae Relations

TITLE: Coordinator of Special Events and Alumnae Relations

ORGANIZATIONAL UNIT: Professional Staff:
Institutional Advancement

REPORTS TO: Director of Institutional Advancement

FLSA: Exempt, 12-month

DATE: September 22, 2026

PURPOSE: Event Planning and Alumnae Relations.

The Coordinator of Special Events and Alumnae Relations is responsible for developing strong relationships between The Catholic High School of Baltimore its alumnae and constituents in order to promote the mission of the school, foster a sense of community, and generate financial support. The Coordinator works in concert with the Director of Institutional Advancement and President and acts as point person at special events.

• Plan, implement and oversee all special events through the Office of Institutional Advancement to include the 21 Club, the Annual Gala, Wine Tasting, Spring Fling, Golf Outing, and alumnae events and manage the logistics for all.
• Maintain Raiser's Edge database, as appropriate.
• Assist with recruitment and management of volunteers.
• Any other reasonably related duties as may be assigned by the Director of Institutional Advancement and President.
• Provides strategic oversight for largest fundraising and stewardship events, ensuring excellence in event execution, donor experience, and measurable philanthropic outcomes.
• Serves as primary liaison to event fundraising committees, providing strategic guidance to advance sponsorship and philanthropic objectives while ensuring alignment with organizational goals.
• Plans, implements, and evaluates a comprehensive special events strategy aimed at meeting or exceeding annual fundraising and engagement targets, tracking progress, and adjusting approaches as needed to maximize results.
• Leads all aspects of event management, including budget development and oversight, timeline and production planning, vendor and contract management, sponsorship fulfillment, volunteer engagement, and post-event analysis and reporting, ensuring events are executed on time, within budget, and achieve desired fundraising and engagement outcomes.
• Cultivates and manages strategic partnerships with corporate sponsors, community leaders, donors, and key stakeholders to expand support, increase visibility, and strengthen long-term engagement.
• Ensures accurate donor and event record management within Raiser’s Edge, including gift documentation, and sponsor tracking.
• Performs other duties as assigned to support the goals and mission of the school.

• Must be able to: work and relate effectively with culturally diverse populations; respond appropriately to the needs of alumnae, supporters, students, their families; staff, the Board of Trustees and other constituents.
• Must have the ability and willingness to accept supervision and work within the policies and procedures of the school and remain flexible to the changing needs of the department and school.

• Bachelor’s degree in business, communications, marketing, or a related field.
• Five (5) years’ professional experience in event planning.
• Three (3) years’ professional experience in fundraising.
• Demonstrated proficiency using Raisers Edge or comparable customer relationship management (CRM) software to manage donor records, track fundraising activity, and maintain accurate, up-to-date data.

• Demonstrated ability to develop, cultivate, and maintain effective working relationships with internal and external constituents.
• Displays excellent organizational skills and meticulous attention to detail, ensuring accuracy and efficiency.
• Demonstrated ability to take initiative and follow through on projects and develop policies with solid judgment.
• Demonstrates…