Specimen Management & Shipping Specialist

Position

Specimen Management & Shipping Specialist

$22-25/HR

Baltimore, MD

Pharmaron is a global contract research and manufacturing organization that supports drug discovery and manufacturing with high‑quality services.

Join our clinical research laboratory team in Baltimore to manage the lifecycle of biological specimens, ensuring integrity for pharmacokinetic, pharmacodynamic, pharmacogenomic, and biomarker studies.

Oversee the lifecycle of research specimens from receipt through long‑term storage and shipment.

• Receive, inspect, and verify incoming biological specimens for proper preservation, temperature, and documentation.
• Manage freezer inventory and long‑term specimen storage while maintaining accurate inventory records.
• Prepare, package, label, and quality‑check biological specimens for domestic and international shipment.
• Ensure shipments comply with FDA, DOT, OSHA, and IATA regulations.
• Create electronic shipping manifests and securely distribute documentation using encrypted email and SharePoint.
• Coordinate courier pickups and resolve shipment or transit issues as needed.
• Monitor specimen inventory and prepare monthly inventory and storage reports.
• Partner with Project Management, Data & Compliance, and Laboratory Operations to ensure chain‑of‑custody and data privacy requirements are met.
• Accurately enter specimen information into laboratory information systems and maintain tracking documentation.
• Cross‑train in specimen processing functions, including centrifugation, pipetting, aliquoting, pooling, and sample preparation as business needs require.
• Perform all work in compliance with Good Clinical Practice (GCP), Good Laboratory Practice (GLP), company SOPs, and study protocols.

• High school diploma or equivalent.
• At least one year of experience in specimen handling, laboratory logistics, specimen shipping, or a related laboratory environment.
• Strong organizational skills and exceptional attention to detail.
• Experience maintaining accurate documentation and electronic records.
• Ability to prioritize multiple tasks while meeting deadlines.
• Strong communication and problem‑solving skills.

• Associate's or Bachelor's degree in Biology, Chemistry, Life Sciences, Health Sciences, or a related field.
• Experience working in clinical research, pharmaceutical, biotechnology, or diagnostic laboratory environments.
• Familiarity with FDA, DOT, OSHA, IATA, GCP, and GLP regulations.
• Experience with laboratory inventory management systems and specimen tracking software.

• Takes pride in maintaining specimen quality and chain of custody.
• Enjoys working in a highly organized, regulated laboratory environment.
• Demonstrates excellent attention to detail and accuracy.
• Builds strong working relationships across multidisciplinary teams.
• Adapts quickly to changing priorities and study requirements.
• Is committed to delivering exceptional service to both internal teams and external clients.

• Full‑time, on‑site laboratory position.
• Temperature‑controlled laboratory environment.
• Regular handling of biological specimens, dry ice, cryogenic storage, and laboratory shipping materials.
• Exposure to biological samples and laboratory chemicals while following established safety procedures and using appropriate personal protective equipment (PPE).

• Ability to stand and walk for extended periods.
• Frequently lift, move, push, or pull materials weighing up to 50 pounds occasionally.
• Perform repetitive hand movements associated with specimen handling and packaging.
• Ability to work safely in cold‑storage environments and handle dry ice.

• Full‑time (40+ hours per week).
• Work schedule may be adjusted based on study and project needs.
• No travel required.

• Insurance including Medical, Dental & Vision with significant employer contributions.
• Employer‑funded Health Reimbursement Account.
• Healthcare & Dependent Care Flexible Spending Accounts.
• 100% Employer‑paid Employee Life and AD&D Insurance, Short‑ and Long‑Term Disability Insurance.
• 401(k) plan with generous employer match.
• Access to an Employee Assistance Program.

Ready to seize this opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today.

Pharmaron is an Equal Employment Opportunity and affirmative action employer. We value diversity and inclusion and foster an environment where all individuals are empowered to succeed.