Associate Secretary

Location: Bengaluru

Job responsibilities:

Provide day to day secretarial support by organising and managing administrative and logistical arrangements
Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings
Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference
Keep constant track of pending tasks / action items with reminders for follow-ups
Review and prioritize incoming phone calls, correspondences, mails and other communication
Independently manage their offices in times of absence and keep them updated
Provide a courteous and efficient interface to callers and visitors
Prepare written / electronic correspondence & logs and maintain a filing system
Planning and coordination of conferences / external events
Handle confidential correspondence
Maintain partner organisation and employee databases for mailing & communication purposes
Perform other general clerical duties as required from time-to-time

Qualification and

Experience:

Bachelor's degree with minimum 3 years experience in a similar role

Skills and Attributes:
Effective oral and written communication skills including active listening and accurate reading comprehension
Familiarity with Microsoft Office and record keeping
Excellent interpersonal skills and ability to work with people
Pleasant and calm exterior, punctual and regular work habits, open to learning
Ability to maintain the high confidentiality
Excellent organisational and time management skills
Extremely organised, has a close eye for detail, able to think ahead and plan effectively

Work Location :
Bangalore