Executive and Administration Assistant

Location: Bengaluru

This job is with S&P Global, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

About the Role:

Grade Level (for internal use):
08  The   Role:
Executive & Administration Assistant
We are seeking a self-motivated, proactive, and highly organized individual with exceptional problem-solving abilities and a strong commitment to delivering outstanding customer service to join our team as Executive & Administration Assistant.

As part of the S&P Global Market Intelligence (MI) Executive & Operations Support (EOS) organization, you will play a pivotal role in creating a seamless experience for employees and visitors at our Bangaluru office. This position offers a dynamic blend of office administration, operational coordination, and executive support, providing variety and impact in a fast-paced, collaborative environment.
The Team:  The Executive & Operations Support team delivers exceptional customer service to senior leadership while providing essential operational support to employees across our global offices. We act as a strategic partner, ensuring alignment between S&P Global employees and the organization's overarching goals. Our focus is on enabling efficiency, fostering collaboration, and driving excellence in every interaction.
This role will be responsible for overseeing, managing and flawless execution of the following areas: event strategy including format, cadence, dates, and city/site selection, evaluation and selection of venues, suppliers and platforms.

Key Responsibilities:

Executive Support:
Provide comprehensive administrative support to site leadership and senior executives.
Manage complex calendars, schedule meetings, and coordinate cross-functional appointments.
Assist with travel arrangements (local and regional), including itineraries, bookings, and expense coordination.
Prepare meeting agendas, presentations, reports, and briefing materials.
Handle confidential information with discretion and professionalism.
Support leadership communications, town halls, and divisional meetings.
Coordinate executive visits, including logistics, hospitality, and stakeholder engagement.
Administration Support:
Partner with site leadership, Facilities, and IT to deliver initiatives that improve employee engagement and collaboration. Organize town halls, divisional events, and office activities, including meetings, social gatherings, and special occasions. Generate creative ideas to keep engagement initiatives fresh and motivating. Assist with social engagement budget planning and provide cost-effective options to ensure events remain within guidelines.
Engage with the building management company and wider stakeholder community for property organized events/visits.
Act as a primary contact for internal and external visitors. Manage some travel arrangements, office access, and agenda planning. Oversee client meeting room bookings and support all aspects of meetings and events-catering, logistics, materials, AV/Zoom setup, room configuration, and visitor hosting.
Serve as the first point of contact for general office queries (e.g., desk bookings, printing). Maintain strong working knowledge of conference room technology to provide basic IT support and troubleshoot common issues in collaboration with AV and IT teams.
Support processes for new hires, transfers, and leavers, including staff access cards, T&E, corporate credit cards, mobile phones, and other essential guidance.
Work closely with internal departments to align stakeholder expectations, coordinate resources, and optimize workflows for timely delivery of commitments.
Build and maintain strong relationships across the EOS team and wider organization to ensure effective collaboration.
Some local/regional travel may be required.

What We're Looking For:

Qualifications & Skills

Required:

2-4 years of experience in the relevant field.
A bachelor's degree or equivalent experience.
Proficient in English at a professional/business level.
Proven experience as an Executive Assistant, Office Administrator, or similar administrative role.
Strong organizational, multitasking, and time-management skills.
Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word).
Excellent written and verbal communication skills.
Ability to handle sensitive information with discretion.
Strong problem-solving skills with a proactive mindset.
Required to be in the office a minimum of 2 to 3 days per week, with flexibility for additional days as needed by the business.
Working hours are from 9 AM to 6 PM IST.
Preferred:
Experience in supporting senior leadership or managing office operations within a corporate environment.
Familiarity with AV/Zoom conferencing tools and basic IT troubleshooting.
Event planning or employee engagement program experience.
Work Environment
Hybrid office setting (customizable based on organizational policy).
Fast-paced environment requiring agility, flexibility, and high attention to…