Executive Assistant to VP – Software Engineering

Location: Bengaluru

Job Title:

Executive Assistant to VP – Software Engineering

Role Overview
We’re seeking a highly organized, detail-oriented Executive Assistant to support the VP of Software Engineering across strategic, operational, and administrative functions. This role ensures smooth daily operations, clear communication flow, and effective execution of engineering priorities across global programs. The position requires strong coordination skills, the ability to handle technical information, and a high level of professionalism while working with diverse engineering and business teams.

Key Responsibilities
Manage the VP’s calendar, meetings, travel, communication flow, and day-to-day priorities with efficiency and accuracy.
Coordinate program and engineering updates; consolidate information into clear summaries, dashboards, and review materials.
Help prepare presentations, briefing notes, and documentation for leadership reviews and cross-functional meetings.
Track decisions, risks, follow-ups, and action items to ensure timely execution by responsible teams.
Organize leadership workshops, offsites, technical reviews, sprint demos, and planning sessions.
Maintain documentation repositories, approval workflows, and structured reporting for ongoing software initiatives.
Handle sensitive strategic, organizational, and personnel information with discretion.

Strategic Impact
Improve operational efficiency and decision-making within the VP’s organization.
Strengthen cross-functional coordination and communication across global engineering teams.
Support organizational rhythm through well-prepared leadership reviews and planning cycles.

Qualifications
5+ years in executive support, program coordination, or operations roles within technology or engineering organizations.
Strong communication, documentation, and organizational skills.
Ability to understand and summarize technical or program-related information.
Proficiency in MS Office, collaboration tools, and basic project tracking systems (e.g., Jira/Confluence).
Experience handling confidential information and working with senior stakeholders.

Preferred Traits
High attention to detail with strong prioritization and multitasking abilities.
Proactive problem-solver with the ability to bring clarity to complex or ambiguous situations.
Professional presence, strong interpersonal skills, and stakeholder management capability.
Adaptable, resourceful, and comfortable working across fast-paced engineering environments.

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