Administrative Specialist

Location: Bengaluru

Administrative Specialist JD

Location:

Bangalore, India | Classification:
Full-Time

Who we are?
Shanghai United Imaging Healthcare Co., Ltd.  is dedicated to providing, developing and producing high-performance advanced medical imaging, radiotherapy equipment, life science instruments and offers intelligent digital solutions to customers worldwide. UIH is committed to creating more value for our customers and constantly improving the global accessibility of high-end medical equipment and services through in-depth cooperation with hospitals, universities, research institutions, and industry partners.

Join our innovative team with the mission of developing and supplying advanced technologies and improving patient care worldwide. As part of our global team, you will have the opportunity to collaborate with talented and dedicated colleagues while developing and expanding your career.
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Job Summary
The  Administration Specialist  is responsible for overseeing comprehensive office administrative operations to ensure the daily office runs efficiently, orderly and professionally. The role focuses on daily office management, administrative process optimization, meeting coordination, admin vendors and office resource management, new employee onboarding support, and executive administrative assistance. This position also provides daily administrative support for the sales team, including client reception and sales schedule arrangement, to support smooth sales business development and internal team operation.

Key Responsibilities
- Manage end-to-end daily office operations, including office layout arrangement, office supply inventory and replenishment, and official document and correspondence processing.
- Act as the primary point of contact for all office-related affairs, covering office facility maintenance and repair coordination, internal IT support docking, and daily vendor communication and management.
- Coordinate internal company meetings, offline and online office events; update team calendars in a timely manner to ensure all schedules are arranged reasonably and implemented smoothly.
- Regularly inspect and maintain office equipment, arrange professional maintenance, repair and equipment replacement work as required to guarantee normal office use.
- Sort out, optimize and implement standardized office administrative policies and workflows, continuously improve overall office operation efficiency and standardize daily administrative management.
- Assist in the new employee onboarding process, complete pre-entry administrative preparation, and provide new employees with required office supplies, system permissions and relevant resource support to help new employees integrate into the team quickly.
- Be responsible for the statistics, review and management of daily office administrative expenses, control office operating costs, and ensure all expenses are reasonable, compliant and cost-effective.
- Provide daily administrative support to executives and internal team members, flexibly assist with various temporary administrative tasks, and guarantee the efficient progress of team daily work.
- Conduct effective cross-team communication and coordination, efficiently complete assigned administrative work, and ensure good internal team collaboration.
- Provide daily support for sales team business: responsible for visiting client reception arrangement, on-site visit preparation, meeting room arrangement and reception follow-up work.
- Coordinate and manage sales daily schedules: assist in arranging customer visit schedules, business negotiation schedules and external reception schedules, sort out and synchronize sales daily work arrangements to ensure sales business progresses orderly.

Your…