Facility Executive; Technical

Position: Facility Executive (Technical
Department Facility

Designation Executive/ Senior Executive – Facility (Technical)

Location Bengaluru

Reporting To Facility Manager

Role & Responsibilities

Facility Operations & Administration

- Prioritize and manage overall facility requirements to ensure smooth day-to-day operations.
- Oversee daily property operations in coordination with the Facility Manager and Assistant Facility Manager.
- Ensure all administrative functions, security requirements, and facility services are delivered efficiently.
- Drive continuous improvement in operational processes and service delivery.
- Conduct routine site rounds and critical area inspections to ensure compliance and upkeep.

M&E Operations & Technical Management

- Manage M&E operations including shift-wise activities, observations, and closures.
- Maintain and update M&E stock records, equipment history cards, logbooks, and technical datasheets.
- Ensure preventive maintenance (PPM) activities are executed as per the 52-week PPM calendar.
- Track and maintain records of PPM and service reports in coordination with the PPM planner.
- Monitor energy consumption and maintain accurate data records.
- Conduct regular M&E team briefings and provide periodic technical training.

Vendor, Inventory & Contract Management

- Manage vendors deployed at site and ensure service levels are met.
- Coordinate with Landlord (LL) teams and Site FM teams for daily operations.
- Prepare BOQs for materials as and when required.
- Oversee inventory and store management, including material movement, gate passes, and stock controls.
- Ensure adequate availability of consumables, supplies, and materials for uninterrupted operations.
- Manage approved supply and service contracts in line with client requirements.

Health, Safety & Risk Management

- Actively participate in emergency evacuation procedures and business continuity planning.
- Monitor health and safety compliance and participate in regular reviews.
- Issue and track work permits and ensure adherence to safety protocols.
- Maintain incident reports, trackers, and corrective action records.

Reporting & Client Coordination

- Ensure timely closure of tickets within defined SLAs.
- Prepare and maintain daily, weekly, and monthly operational and administrative reports.
- Manage MOMs for weekly and monthly FM and LL meetings.
- Provide operational data and reports to clients as required.
- Maintain accurate records of admin reports, incidents, and compliance documentation.

Work Schedule

- Role involves shift-based responsibilities with 6 days working.

Skillset required

- Strong knowledge of property and facility operations.
- Sound understanding of occupational health & safety standards.
- Client-centric approach with strong coordination and communication skills.
- Proven team management and leadership capabilities.

Experience (Years) required

Minimum 4 years of relevant experience

Qualification

B.Tech (Electrical) OR Graduate with ITI / Technical certification.