Office Associate II - Anticipated

Job Details

Office/Bureau:
Maintenance and Operations (Region 4 - Eastern Maine)

Location:

Bangor, ME

Salary: $17.30 - $24.91

Opening Date:
June 29, 2026 | Closing Date:
July 14, 2026

This position provides office and administrative support within the Office & Administrative Support Job Family. The role performs complex and varied clerical functions requiring knowledge of modern office practices, equipment, and established procedures.

• Follow state policies related to human resources, information security, and confidentiality requirements.
• Prepare correspondence, reports, forms, publications, charts, graphs, maps, and other informational materials using office software and graphic tools.
• Maintain and update web content and computerized records, forms, and documents.
• Review documents, identify errors or irregularities, determine facts, and take appropriate action.
• Perform administrative duties including scheduling, travel arrangements, appointment coordination, and document review.
• Coordinate and deliver workshops, training, and orientation sessions.
• Administer and score examinations according to established procedures.
• Track contracts and licenses; collect, reconcile, and process fees and funds.
• Assist customers, provide technical guidance, and interpret applicable policies, procedures, regulations, and requirements.
• Develop standard work procedures and may provide leadership, scheduling, training, and oversight for team members.

• Knowledge of modern office practices, equipment, graphics, publication processes, and internet-based information distribution.
• Ability to prepare correspondence, reports, presentations, forms, and computerized documents.
• Ability to perform administrative and secretarial functions, manage records, reconcile funds, and process information accurately.
• Ability to interpret and apply laws, rules, policies, procedures, and documentation requirements.
• Ability to create informational materials, update web content, and use office technology effectively.
• Ability to coordinate training, communicate information clearly, resolve routine problems, and exercise sound judgment.
• Ability to identify errors, analyze situations, make recommendations, and support team operations.

Training, education, or experience in office and administrative support work that demonstrates competency in:

• Applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
• Using independent decision‑making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

All positions in this classification assume the qualifications of Office Assistant I, Office Assistant II, and Office Associate I.

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Seasonal employees with no PRISM access should apply through the State’s career page and indicate prior employment with the State. All applicants must apply online, uploading a cover letter, current resume, and any applicable copies of post‑secondary transcripts, licenses, registrations, or certifications.

For general questions, contact Maine Department of Transportation, Attn:
Lindsey Patchell, Human Resources Specialist, 219 Hogan Road, Bangor, ME 04401. Phone: 207‑561‑5555. Email: lindsey.patchell

• Paid holidays: 13 paid holidays.
• Vacation leave: 3+ weeks annually; accrual increases with service; overtime‑exempt employees receive personal leave.
• Sick leave: 12 days annually.
• Health insurance:
  State pays 85%-95% of employee‑only premiums (approximately $11,197–$12,514).
• Dental insurance:
  State pays 100% of employee‑only premiums ($358.08).
• Retirement:
  State contributes an equivalent of 14.11% of the employee’s pay towards Maine PERS.
• Additional wellness and health benefits are available through the Office of Employee Health and Wellness.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and ensure an inclusive environment for applicants of all backgrounds. Reasonable accommodations are provided to qualified individuals with disabilities upon request.