Office Associate II

Maine Department of Transportation Salary: $17.30 - $24.91 per hour Office/Bureau:
Maintenance and Operations (Fleet Services)

Location:

Augusta, ME Opening Date:
June 22, 2026 Closing Date:
July 7, 2026

• Follow state policies related to human resources, information security, and confidentiality requirements.
• Prepare correspondence, reports, forms, publications, charts, graphs, maps, and other informational materials using office software and graphic tools.
• Maintain and update web content and computerized records, forms, and documents.
• Review documents, identify errors or irregularities, determine facts, and take appropriate action.
• Perform administrative duties including scheduling, travel arrangements, appointment coordination, and document review.
• Coordinate and deliver workshops, training, and orientation sessions.
• Administer and score examinations according to established procedures.
• Track contracts and licenses; collect, reconcile, and process fees and funds.
• Assist customers, provide technical guidance, and interpret applicable policies, procedures, regulations, and requirements.
• Develop standard work procedures and may provide leadership, scheduling, training, and oversight for team members.

• Knowledge of modern office practices, equipment, graphics, publication processes, and internet-based information distribution.
• Ability to prepare correspondence, reports, presentations, forms, and computerized documents.
• Ability to perform administrative and secretarial functions, manage records, reconcile funds, and process information accurately.
• Ability to interpret and apply laws, rules, policies, procedures, and documentation requirements.
• Ability to create informational materials, update web content, and use office technology effectively.
• Ability to coordinate training, communicate information clearly, resolve routine problems, and exercise sound judgment.
• Ability to identify errors, analyze situations, make recommendations, and support team operations.

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and
2) the ability to use independent decision‑making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, and Office Associate I.

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

• Work‑Life Fit: 13 paid holidays, 3+ weeks of vacation leave annually, vacation leave accrual increases with years of service, and overtime‑exempt employees receive personal leave.
• Wellness: 12 days of sick leave annually.
• Health Insurance Coverage:
  State of Maine pays 85‑95% of employee‑only premiums ($11,196.96 – $12,514.32 annual value) depending on salary.
• Dental Insurance:
  State of Maine pays 100% of employee‑only dental premiums ($358.08 annual value).
• Retirement Plan:
  State contributes the equivalent of 14.11% of the employee’s pay toward the Maine Public Employees Retirement System (MainePERS).
• Additional wellness benefits for State employees are available through the Office of Employee Health and Wellness.
• Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part‑time positions.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment for applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Reasonable accommodations are provided to qualified individuals with disabilities upon request.