Quality Assurance Coordinator

Responsibilities

• Manage the firm’s annual Independence Survey cycle, ensuring completion and providing data for firm reporting
• Coordinate the annual internal inspection process, including communication with participants and tracking progress to ensure timelines are met
• Plan and support QA events (e.g., trainings, virtual meetings), including coordinating catering and logistics with office administration
• Reserve conference rooms and hotel accommodations
• Set up Teams/Zoom meetings and prepare materials
• Manage virtual meeting logistics (e.g., breakout rooms, chat monitoring)
• Coordinate quarterly QA liaison meetings, including scheduling, agenda preparation, note-taking, and distribution of summaries
• Schedule LLP Board meetings and prepare and distribute meeting minutes
• Maintain and oversee engagement letter templates in Hub Sync, ensuring compliance with QA standards and coordinating updates with Document Processing
• Support engagement letter template updates and serve as a resource for Hub Sync-related questions
• Ensure completion of monthly Accounts Receivable analysis and share results with the Quality Assurance Principal
• Manage ATAT client documents in network storage, ensuring compliance with document retention policies and communicating file removals
• Maintain the QA 2nd Partner (2P) tracker, including sending weekly unassigned job reports
• Provide quarterly guidance on upcoming 2P needs
• Support Peer Review activities (every three years), including scheduling, logistics, communications, and technology setup
• Perform additional administrative tasks as needed, including providing ad hoc support to the ATAT Support Services team when time permits
• Collaborate with and support peers within the ATAT Support Services team

• 5+ years of administrative/technical experience
• Ability to problem-solve independently and act proactively
• Knowledge of office systems and administrative procedures
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint);
  SharePoint experience preferred
• Adobe Acrobat
• Strong time management and prioritization skills
• High attention to detail
• Excellent written and verbal communication skills
• Ability to communicate effectively across all levels of the organization