Materials Specialist II

Materials Specialist II - 90150

Northern Light Eastern Maine Medical Center

Department:
Materials Management

Position is located:
Northern Light Eastern Maine Medical Center

Work Type:
Full Time

Hours Per Week: 40 Hours

Work Schedule:

Variable

Exempt:
No

Summary:

Performs the administrative and physical tasks associated with ERP PAR order/replenishment, PAR level adjustments (labels, tracking, etc), Returns, and Customer Service. Responsible for replenishment of multiple cost centers with additional responsibility of constant adjustment of PAR levels for seasonality, business need, or lack of use in the facility.

Responsibilities:

PEOPLE
• Remains flexible and willingly accepts changes in assignments and scheduled hours
• Maintain harmonious work relationship with all members of the Materials Management team
• Can work independently and takes initiative to assist co-workers when time warrants (without direct assignment from supervisor)
• Communicates and interacts with peers and other healthcare members to maximize successful customer relations
• Demonstrates problem solving skills by using appropriate chain of command and following through on problems that may compromise patient care and/or efficient operation of the department
• Assists with the maintenance of a safe, clean environment.
• Recognizes and responds appropriately to emergency situations (Dr. Stat, Fire Drill, Disaster Drill)
• Follows infection control policies including Universal Precautions SERVICE
• Dispatcher Role - Responsible handling and pulling supplies and equipment for the various departments throughout the Medical Center in a timely manner and properly logs all telephone requests for supplies, equipment and other related services.
• Dispatcher Role - Responsible for ordering for Dispatch area. On a monthly basis, checking all supplies stored in Dispatch for expiration dates.
• Dispatcher Role - Responsible for the neatness of the storeroom including shelves and floor. Effectively assigns Materials Specialists to maximize productivity. Ensures break and lunch times are followed as scheduled.
• Dispatcher Role - With the approval of the Materials Supervisor, make changes to the minimum and maximum levels of supplies stocked in Dispatch area.
• Dispatcher Role - Coordinates rental requests and acts as a liason between nursing, rental company, equipment technician and purchasing. Follows through with request until product arrives.
• Dispatcher Role - Ensures follow through with departments on requests that may be delayed due to stock outages. Communicates with department what, when, and how they will get their product if the product is not readily available in our stockroom.
• Mailroom Role - AM Daily:
Mail is gathered in a timely and professional manner. USPS and Interoffice mail is sorted in appropirate slots, bagged and loaded on appropriate carts, and delivered to appropriate departments.
• Mailroom Role - PM Daily:
Mail is returned and transferred to appropriate slots. All mail is sorted and facilities are secured.
• Laundry Role - Assembles linen, EVS Packs, and delivers Laundry Carts throughout the Medical Center. Answers telephone and responds to special requests.
• Provides support service for internal customers with the goal of Patient First.
• Maintains a calm, knowledgeable demeanor, keeps composure under stressful situations.
• Performs other duties as assigned QUALITY
• Cart Role - On a daily basis, prepare a stock order using the minimum and maximum par levels that have been set up for each item. Transmits completed orders to AMS warehouse for timely delivery. Monitors supplies for expiration dates and removes items as necessary.
• Cart Role - Ensure all items received on stock order from AMS are counted and match quantity and item ordered.
• Cart Role - Responsible for the neatness of the par location and ensuring that the par location is not overstocked.
• Cart Role - Communicate concerns or issues of internal customers to Materials Supervisor as it relates to product additions/deletions/changes to SR1's.
• Shipping and Receiving Role - Check total number of packages received against freight bill. Ensure all…