Student Assistant - Front Desk​/Mailroom

Job Title

Student Assistant - Front Desk/Mailroom

Department

University Advancement Operations JM

Worker Type

Student (Fixed Term)

Pay Information

For hourly student pay rates, please visit the Student Job Classification page on the Office of Human Resources website. For salaried student positions, contact the department for pay information.

Duration of Appointment

summer 2026, fall 2026, and spring 2027
Possibly continuing the same schedule for 27-28

Maximum Scheduled Weekly Hours

1

University Advancement is seeking a versatile Student Assistant to support both front-desk operations and divisional mailroom logistics. This dual role is responsible for providing a professional first impression by greeting guests and managing inquiries, while also handling the technical and physical aspects of advancement operations. Key duties include managing incoming and outgoing mail, performing campus mail runs, accurately entering or updating constituent information—such as addresses and phone numbers—for the Gifts and Records team, and coordinating office activities

• Work assignments are completed under close supervision.
• Procedures are well established.
• Employees typically follow well-defined policies and procedures.

Valid US Driver’s License

Minimal training or prior knowledge of work is required.

** For Fall 2026 we are specifically seeking candidates with availability Tuesday and/or Thursday mornings, and/or anytime Wednesday.

• Office Hospitality:
  Serve as the first point of contact for University Advancement; greet and welcome donors, alumni, and guests with a professional and helpful demeanor.
• Operational Assistance:
  Provide support for various office activities to ensure the smooth daily operation of the division.

• Distribution:
  Receive, sort, and deliver all incoming mail and packages to the appropriate units within the division.
• Mail Preparation:
  Assist in the assembly and preparation of outgoing divisional mailings, ensuring accuracy and timeliness.
• Campus Deliveries:
  Perform regular mail runs across campus to ensure the timely flow of documents between departments (valid driver’s license required).

• Information Integrity:
  Enter and update constituent data (e.g., changes of address, phone numbers, and email) within the Advancement database for the Gifts and Records team.
• Specialized Project Support:
  Assist University Advancement staff with complex projects that may include building spreadsheets, managing data sets, and performing research on alumni, friends, or corporations using Linked In and other digital resources.
• Research & Accuracy:
  Review source documents and online platforms to ensure all information is updated accurately, maintaining high standards for data quality and privacy.

• Perform additional duties as assigned to support the goals of the University Advancement team.

• Strong communication and organizational skills, with the ability to manage multiple tasks effectively
• Demonstrated commitment to maintaining confidentiality and handling sensitive information with discretion
• Proficiency in Microsoft Office applications, including Word and Excel
• Ability to take initiative, assume responsibility, and work independently on assigned projects

Mindy Kennedy
kenne
103

A criminal background check may be required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

Staff or . Questions…