Hospital Contract Admin-Management Analyst II

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

Opening Date: 2/26/26

Closing Date: 3/31/26

Job Class: 0393

Grade: 24

Salary Range: $25.45-$35.44
* This includes an institutional stipend of $0.60*

* There is also a recruitment stipend of 5.33%*

DESCRIPTION:

Dorothea Dix Psychiatric Center (DDPC) and Riverview Psychiatric Center (RPC) are seeking a Management Analyst II to assist in the day-to-day operations of the Business Offices. Duties include conducting efficient and timely administrative assistance with the internal development of contracts, Requests for Proposals (RFP), and invoice payments. This position assists with compiling budget information, reconciliations of contracts, and obtaining expenditure details for program staff.

Draft contracts for both DDPC and RPC and work closely with program staff for applicable information, data, and reports to assist in development of Request for Proposals (RFP). Oversee needed contract amendments for DDPC and RPC. Work closely with Financial Managers at DDPC and RPC to ensure accurate contract allocation and determination if a budget order or financial order is required.

Work with the Division of Contract Management (DCM) to ensure accurate and effective implementation of contracts. Ensure all contracts, RFP’s, and reports are checked for accuracy. Gather, review, and understand financial data from multiple systems and sources in order to complete reconciliations and reporting. Monitor contract budgets for in consistences and whether amendments are needed. Assist with training staff on the state procurement processes for bidding and contracting.

Work with the DHHS Service Center to resolve any errors. Process invoice approvals. Other duties as assigned.

In order to qualify, candidates must have eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

• Development and oversight of contracts, preferably those with multi-service levels and complex funding sources, including invoice processing.
• A demonstrated ability to successfully analyze complex financial reports.

For additional information about this position or to request a paper application, please contact Tiffany Smith at  or via email th.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit
  – Rest is essential. Take time for yourself using
  13 paid holidays, 12 days of sick leave
  , and3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage
  – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit
  – Participation decreases employee‑only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance
  – The State pays 100% of employee‑only dental premiums ($395.72 annual value).
• Retirement Plan
  – The State contributes the equivalent of 14.11% of the employee’s pay towards the Maine Public Employees Retirement System (Maine
  
  PERS).
• Parental leave
  – All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid…