Financial Operations Coordinator

Financial Operations Coordinator in Bangor, ME

The Financial Operations Coordinator plays a key role in supporting the university’s financial operations, including budgeting, forecasting, procurement coordination, and reporting. Under the direction of the Director of Financial Planning & Analysis, this position contributes to informed financial decision‑making, efficient procurement practices, and overall operational effectiveness.

Financial Planning and Analysis:

• Assist with the preparation of the university’s annual operating, capital, and revenue budgets.
• Support the development of interim forecasts and financial outlooks.
• Help analyze budget-to-actual variances and assist departments in understanding and managing their budgets.
• Contribute to financial modeling and scenario planning as needed.
• Help maintain financial planning software and ensure data accuracy.
• Other duties may be assigned.

Procurement Coordination:

• Review and process purchase orders, disbursement requests, and supporting documentation.
• Ensure procurement activity complies with university policies and procedures.
• Support the tracking of encumbrances and open purchase orders.
• Monitor contract documentation and expiration dates; help ensure timely renewals.
• Assist with resolving invoice discrepancies or vendor‑related issues.
• Support the distribution and communication of procurement policies and updates.

Treasury & Operational Support:

• Assist with daily cash management and reporting.
• Help maintain documentation related to risk management, including insurance policies and claims tracking.
• Monitor insurance policy renewal schedules and assist with gathering information and completing required documentation for renewals.
• Assist with lease‑related procurement activities, including documentation review and vendor coordination.
• Create and maintain lease amortization schedules.
• Support the Accounting team in reconciling lease payments and ensuring accurate financial reporting.
• Contribute to the preparation of financial survey responses and internal financial reporting.
• Assist with documenting business processes and supporting continuous improvement efforts.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Business or a related field. Relevant experience may be considered in lieu of a degree.
• Familiarity with purchasing and procurement processes, vendor management, and general financial operations.
• Experience in higher education or a nonprofit setting is a plus.
• Advanced comfort with Excel and Google Sheets. Strong working knowledge of Microsoft Office and Google Workspace.
• Familiarity with accounting systems and reporting tools preferred.
• A solid understanding of core accounting principles required, familiarity with GAAP is a plus.
• Demonstrated interest in process improvement, automation, data analysis, or using technology to work smart is highly desirable.

QUALIFICATIONS

• Strong organizational skills and the ability to manage multiple priorities effectively.
• Highly motivated, proactive, eager to learn, with a demonstrated willingness to take initiative and take ownership of work.
• Excellent attention to detail and strong commitment to accuracy and quality.
• Curious, open‑minded, and adaptable, with an interest in using new tools, technology, and processes to improve efficiency.
• Strong analytical and critical‑thinking skills with the ability to break down problems and develop practical solutions.
• Clear, professional communicator with the ability to work effectively with both technical and non‑technical stakeholders.
• High level of integrity and discretion in handling sensitive or confidential information.
• Customer service orientation and collaborative approach to teamwork.

Husson University is an Equal Opportunity Employer

Exact compensation may vary based on skills, experience, and location.

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