Finance Officer

Finance Officer (2 vacancies)

Job Number: BU04051

School/Department: IRIS

Grade: 5

Contract Duration:
Permanent

Responsible to:
Head of Management Accounting

Closing Date: 24-07-2026

Contact:
Informal enquiries should be directed to Carl Shipton

• Work closely with other Post‑Award team members to undertake a variety of financial processing, monitoring and reporting tasks, sharing responsibility for providing a flexible and responsive finance service.
• Manage own portfolio of projects for the quarterly project review process, including the reconciliation, analysis and presentation of project expenditure for the preparation of invoices/claims to maximise the value and timeliness of income to the University.
• Provide accurate and timely information and guidance to researchers and project managers (estimates, forecasts, expenditure and eligibility conditions).
• Ensure good preparation for audit as required, and identify, investigate and resolve issues to ensure claims are auditable and within financial regulations.
• Prioritise the processing of requests for research projects and assist with project staff appointments against fixed‑term funding, calculating the cost of the appointment and ascertaining the funds available, with recognition of the funding body’s terms and conditions, and University regulations.
• Work with the monthly timesheet system as and when required to maintain accurate and auditable records of activity.
• Attend relevant meetings and provide administrative support, when required.
• Play a key role in improving the working capital for the research and project grants portfolio, including raising invoices/credit notes and liaising with the funders to prepare claims and collect payments.
• Liaise with external organisations as required in relation to the project(s).
• Assist ad hoc reporting and data requirements.
• Maintain relationships with the IRIS/Research Office on matters regarding Pre‑Award, grant management systems, payments and project operations and the Legal Team regarding funder contracts and agreements.
• Be an active member of the Finance Services function, building & maintaining good working relationships with other teams across the service and the research community to ensure an understanding of priorities.

• Participate in performance review and developmental activities.
• Comply with the University equal opportunities policies, Dignity at Work and Study Policy, and the University’s Welsh Language Policy and the Welsh Language Standards.
• Maintain general and legal duty of care in relation to health, safety and wellbeing, and comply with all applicable health and safety policies, procedures and risk assessments.
• Comply with relevant legal and financial policies and procedures and be aware of responsibilities in terms of the legal requirements of the post.

Qualifications/Training

• 2 AS Levels or 1 A Level or NVQ level 3 in a relevant subject area (or equivalent)
• NVQ level 4 in a relevant subject area

Experience/Knowledge

• Strong track record of relevant financial administration experience.
• Knowledge of accounting principles and financial matters.
• Excellent knowledge of spreadsheets and other Microsoft packages.
• Experience of working in a Higher Education environment.
• Experience of administering students in a Higher Education environment.
• Experience of financial administration of externally funded projects or grants.

Skills/Abilities

• Excellent interpersonal skills and ability to engage effectively with a diverse range of staff and stakeholders.
• Excellent organisational and problem‑solving skills, including the ability to prioritise own work and deliver to agreed deadlines.
• Excellent numerical and analytical skills including the ability to effectively interpret and summarise complex documents and requirements.
• Excellent communication skills, both written and verbal.
• Excellent Digital and IT skills (e.g. Microsoft Office and online systems).
• Able to manage workload, prioritise tasks and meet deadlines whilst ensuring work is completed to the expected standards.
• Able to be proactive and identify and recommend improvements to processes and…