Accounts Payable Associate

Job Summary

S.A. Comunale is seeking an Accounts Payable Associate. The primary function of this role is to process Accounts Payables for the Company. This job requires attention to detail with a focus towards data entry, accuracy, and communication.

• Matches invoice against online Purchase Order.
• Process invoices, employee expense vouchers, and other accounts payables into the general ledger system according to Company policy.
• Resolve discrepancies regarding price, quantity, and terms between vendor’s invoices and Company purchase orders in conjunction with Company Buyers.
• Review additions and extensions on all invoices, verify authorization for payment and assign priority.
• Print weekly checks and attachments.
• Process, print, and post emergency manual checks.
• Enter data into financial system from source documents. Verify data entered by sight verification and online edit procedures. Correct invalid or incorrect data as necessary.
• Verify state sales and use taxes, freight and shipping charges, payment terms, and discounting on all invoices submitted for payment.
• Respond to inquiries from employees, management, and vendors regarding invoices and/or payments.
• Prepares and maintains accounts payable reports and all accounts payable files.
• Assists with monthly closing duties.

This position has no supervisory responsibilities.

• High school diploma or GED is required.
• 3+ years of experience in a high-volume Accounts Payable environment is required.
• Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Ability to demonstrate integrity and professionalism is required.
• Ability to demonstrate commitment to company values is required.
• Excellent written and verbal communications skills are required.
• Ability to prioritize in a fast-paced multi-task environment is required.
• Ability to perform basic business mathematical functions is required.
• Good organizational skills with a strong attention to detail are required.
• Ability to work with minimal supervision is required.
• Maintaining confidentiality is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, walk, reach with hands and arms, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involved sitting most of the time but may involve walking or standing for brief periods of time. Operation of a computer, telephone, visual aid equipment, hand calculator, mailroom cart, and copiers/fax machine is required.
Understanding simple math, financial reports, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required.

• Significant experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity Employer/Veterans/Disabled.

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