Administrative Assistant – VP Fabrication & Warehousing

Overview

S.A. Comunale is seeking an Administrative Assistant – VP Fabrication & Warehousing. The primary function of this role is to provide administrative support to the VP of Fabrication Shop and Warehousing. Duties include general clerical, payroll preparation, planning, organizing and project-based work. Display a professional company image through in-person and phone interaction. This role requires the ability and desire to work in a fast-paced, multi-tasked environment with a focus towards administration, organization, reporting, and data management.

• Schedule appointments for individuals requesting to meet with VP Fabrication & Warehousing.
• Schedule travel and manage calendar.
• Provide complete administrative support services for the Fabrication Shop.
• Create and process purchase orders for the fabrication shop and maintenance department.
• Assist in inventory tracking.
• Assist in the entering and tracking of fab shop and driver payroll.
• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
• Enter and maintain fab shop employee attendance files.
• Assist in the print and assembly of driver’s delivery packets.
• Maintain contact list and addresses for shop employees and drivers.
• Assist in obtaining job site blue prints and send to job sites.
• Assist in invoice paperwork for workers from temp agencies.
• Distribute incoming mail.
• Maintain FMS updates.
• Review “Jobs in Design Report” and contact those necessary for updates.
• Review “Job Board Tracker” and update shop schedule(s) as necessary.
• Attend meetings, record meeting notes and update date action items.
• Any general administrative tasks assigned by management.
• Communicate and follow up with field employees as necessary.

• High school diploma or GED is required.
• 5+ years of previous administrative experience is required.
• Previous experience in a manufacturing environment is a plus.
• Previous experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

Equal Opportunity Employer/Veterans/Disabled