Administrative Assistant – VP Fabrication & Warehousing

Job Summary

Job Title:
Administrative Assistant – VP Fabrication & Warehousing

S.A. Comunale is seeking an Administrative Assistant - VP Fabrication & Warehousing. The primary function of this role is to provide administrative support to the VP of Fabrication Shop and Warehousing. Duties include general clerical, payroll preparation, planning, organizing and project-based work. Display a professional company image through in-person and phone interaction.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, and data management.

Primary duties and responsibilities include the following. Other duties may be assigned.

• Schedule appointments for individuals requesting to meet with VP Fabrication & Warehousing.
• Schedule travel and manage calendar.
• Provide complete administrative support services for the Fabrication Shop.
• Create and process purchase orders for the fabrication shop and maintenance department.
• Assist in inventory tracking.
• Assist in the entering and tracking of fab shop and driver payroll.
• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
• Enter and maintain fab shop employee attendance files.
• Assist in the print and assembly of driver’s delivery packets.
• Maintain contact list and addresses for shop employees and drivers.
• Assist in obtaining job site blue prints and send to job sites.
• Assist in invoice paperwork for workers from temp agencies.
• Distribute incoming mail.
• Maintain FMS updates.
• Review “Jobs in Design Report” and contact those necessary for updates.
• Review “Job Board Tracker” and update shop schedule(s) as necessary.
• Attend meetings, record meeting notes and update action items.
• Any general administrative tasks assigned by management.
• Communicate and follow up with field employees as necessary.

• High school diploma or GED is required.
• 5+ years of previous administrative experience is required.
• Previous experience in a manufacturing environment is a plus.
• Previous experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our affirmative action policy.

Notice to prospective employees:
There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.