Inventory​/Accounting Associate

Job Title

Inventory Management Assistant

The primary function of this role is to assist with the Inventory Management process and provide administrative support to the Accounting and Billing departments that includes general clerical and financial functions.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards accuracy and attention to detail, quality work performance, and an understanding of the inventory and accounting processes utilized by the Company.

Include the following. Other duties may be assigned.

• Build and post batches in TCMS on a daily basis, including the receipts, inventory transfers, kits, and CRM shipments.
• Maintain a log of all batches created and posted in TCMS and all Cycle count batches performed at branch offices.
• Update inventory prices in TCMS.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, scanning and filing.
• Prepare quarterly Rebate Reports.
• Act as a liaison between the Purchasing Department, Accounts Payable Department, and Accounting Department.
• Assist in the month-end closing by balancing perpetual to general ledger and research discrepancies.
• Assist in planning and preparation of Annual Physical Inventory.
• Create P/N's (part numbers) as needed for inventory.
• Respond and investigate material costs posted to jobs for Billing, Branches and Project Managers.
• Assist with gathering and organization of expense reports
• Gather and complete the sustainability reporting for EMCOR.
• Backup for bank deposits.
• Backup for check scan deposits.
• Cross-train to perform any Accounting Associate job function as determined by the Controller and/or CFO.
• Other duties to be assigned by members of the Accounting Department under the direction of the Controller and/or CFO.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED is required.
• 3+ years of inventory experience is required.
• Intermediate knowledge of using MS Excel is required.
• Experience using MS Access is a plus.
• Construction industry experience is a plus.
• The ability and willingness to learn new systems and processes is required.
• Experience with Microsoft Office applications (i.e., Word, Excel, PowerPoint) is required.
• Excellent customer service skills are required.
• Demonstration of a positive attitude is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Demonstrating commitment to company values is required.
• Excellent organizational skills are required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, hear, climb, lift, push/pull, stoop, kneel, crouch, crawl, reach, and use hands and fingers to move and/or feel objects. The physical strength rating of this position is classified as medium work which entails exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects.

Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and color vision. This position is primarily an indoor office environment, but the employee may be infrequently exposed to extreme hot/cold temperatures, odors, dust, humidity, and wet conditions. Eye, feet, and head protection may be required. Operation of a computer keyboard, telephone, hand calculator, and copier/fax machine is required.

Operation of power and/or manual hand tools may be required. Understanding of addition and subtraction, shop math, simple math, technical…