Contract Coordinator

Job Summary

S.A. Comunale is seeking a Contract Coordinator. The primary function of this position is to help the Contracts / Insurance Manager maintain spreadsheets and certificates and work closely with the Branch Administrative Assistants. This role requires attention to detail with a focus on Terms & Conditions data entry, accuracy, and communication.

• Review year-to-year, month-to-month contracts for inspections.
• Maintain accurate records of all contracts, track renewals, terminations, and amendments, and ensure proper documentation is stored for future reference.
• Serve as a point of contact for external parties, clarifying contract terms and facilitating smooth execution.
• Provide guidance on contract procedures, assist with internal audits, and support onboarding of new contracts.
• Assist in completing paperwork required for compliance with the contract.
• Assist department with processing of new or revised contracts.
• Negotiate with general contractors.
• Submit contracts to VP for review and signature.

• High school diploma or GED is required.
• 2+ years of experience as an office or administrative assistant is required.
• Experience with insurance and contract a plus.
• Previous experience in the construction or fire protection industries a plus.
• Significant experience with Microsoft Office (Word, Excel) applications is required.
• Excellent customer service skills are required.

We are an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, disability, or veteran status. Salaries are competitive and we offer a benefits package.