Branch Purchasing Assistant

The Branch Purchasing Coordinator works closely with the Branch Managers and Project Managers as well as the other Purchasing department staff to ensure timely and accurate distribution of the materials needed for each branch. This position will be the main line of communication between each branch and the Purchasing department as well as handle any issues that may arise. This position reports directly to the Vice President of Purchasing.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration and customer service.

Primary duties and responsibilities include the following. Other duties may be assigned.

• Be in constant communication with each branch for all purchasing needs.
• Work with the branches to determine foreseen purchasing needs.
• Follows up on purchase orders to ensure delivery and troubleshoots issues as they arise.
• Work alongside Buyer and Purchasing Associate to place orders for all materials necessary to complete each job to ensure timely delivery for site needs.
• Be in frequent communication with fitters and project managers to discuss tracking of materials.
• Prepare and examine packing slips, ensuring PO numbers are correct and materials are ready to be shipped.
• Work in ERP system frequently.
• Work with material pullers to resolve questions and/or problems with orders.
• Attend all required meetings.

This position has no supervisory responsibilities.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED is required.
• 3+ years of purchasing/inventory experience is required.
• Previous technical or other training is a plus.
• Experience in a warehouse or manufacturing environment a plus.
• Significant experience with Microsoft Office programs with a focus in Excel is required.
• Previous experience working with the ERP system is a plus.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Demonstrating commitment to company values is required.
• Excellent organizational skills is required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, walk, talk and hear. The employee may be infrequently required to stand, climb, balance, lift, push/pull, stoop, kneel, crouch, crawl, reach, use hands to grasp and/or feel objects. Specific vision abilities required by the job include close vision, distance vision, peripheral vision and color vision. The physical strength rating of this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects.

This position is primarily an indoor office environment, but the employee may be infrequently exposed to extreme hot/cold temperatures, dust, and loud noises. Eye and feet protective equipment may be required. Operation of a computer keyboard telephone are required, Operation of a hand calculator and copier/fax machine may be required. Understanding of addition and subtraction and simple memos is required.