Accountant III​/Account Payable Professional

Job Description:

GENERAL STATEMENT OF RESPONSIBILITIES:

This position's primary responsibility is to assist in the accurate and timely procurement and payment for goods and services purchased by Cape Cod Community College staff and faculty while following College policy and State and Federal regulations and guidelines.

EXAMPLES OF DUTIES:

• Ensure understanding and compliance of all College and Commonwealth of Massachusetts Accounts Payable & Purchasing policies and procedures.
• Serve as a primary contact for assisting College personnel with procuring goods and services while following College, Commonwealth of Massachusetts, and Federal policies and procurement standards.
• Oversee and facilitate the accurate and timely processing of College invoices.
• Oversee and manage communications directed to the Account Payable email inbox.
• Oversee and obtain invoice payment approvals from various department heads.
• Work within the College's purchasing systems to set up vendors, requisitions, and purchase orders.
• Oversee and review requisitions and purchase orders processed by College personnel.
• Participate in processing accurate and timely check runs to pay vendor invoices as well as employee and student reimbursements.
• Communicate with vendors and College personnel.
• Ensure compliance with College, department, and grant fiscal year budgets.
• Process state payments in the Commonwealth of Massachusetts financial accounting system when state appropriated funds are used and to record the same state payments in the College's financial accounting system.
• Audit and process employee expense reimbursement requests for accuracy, valid support, and unallowable charges.
• Assist with procurement, vendor verification, and researching goods and services pricing options.
• Assist with 901 reporting in the Commonwealth of Massachusetts financial accounting system.
• Perform other appropriate duties as assigned.

MINIMUM QUALIFICATIONS:

• Three years of full‑time, or equivalent part‑time, professional experience in accounting or auditing, or any equivalent combination of the required experience and the following substitutions:
  • Associate degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience.
  • Bachelor's or higher degree with a major in accounting, business administration or business management may be substituted for the required experience.
  • Graduate degree with major in accounting, business administration or business management.
• Knowledge of accounting principles and practices including terminology and budget compliance.
• Ability to understand College policies and procedures as it relates to Accounts Payable and Purchasing.
• Sound customer service and communication skills, verbal and written.
• Ability to exercise discretion in handling private and confidential information.
• Ability to exercise considerable independent and sound judgment.
• Ability to maintain organized and accurate records.
• Ability to deal tactfully with others.
• Ability to analyze and determine the applicability of accounting or financial transaction data, draw conclusions, and make appropriate recommendations.
• Ability to work in a fast paced, high volume, and detail driven environment.
• Ability to read and interpret documents such as financial reports, accounts, and ledgers.
• Ability to work independently and in a team environment.
• Ability to analyze, reconcile, and research financial documents, records, transactions, and statements.
• Knowledge of Microsoft Excel, Word, and Outlook.
• Unrestricted authorization to work in the United States.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to upload a separate statement to define precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COMPENSATION:
Full‑time, benefited AFSCME Unit Position – Job Grade 18 – Step I. Bi‑weekly salary of $2,520.77 ($65,540 annual). Candidates may qualify for placement above entry‑level salary if currently employed in the State…