Administrative Assistant II, Allied Health, EMS and Fire Science

Administrative Assistant II, Allied Health, EMS and Fire Science

Department:
Health Sciences and Professional Studies (Divisional)

Locations:
West Barnstable, MA

Posted:
Jul 6, 2026

Closes:
Jul 26, 2026 - 11:59 PM EDT

Type:
Full-time

Position ID: 202219

Cape Cod Community College is a place of personal discovery, enrichment, and professional development for those just beginning the quest and for those at many points along the path of higher education throughout life. It is a caring, comprehensive institution that belongs to the people it serves and responds to their individual and community needs. Students attending Cape Cod Community College are striving for personal excellence, and are finding it, day after day.

Graduates of the College can be found in all levels of private business, the professions, and public service, and they excel at what they do.

For students seeking to lay a foundation for further study, there is no better place to begin than at Cape Cod Community College. In today's highly competitive market place, the well prepared transfer student is the most aggressively recruited person in higher education. For many Cape Cod Community College graduates, that Associate Degree opens the door to institutions that were just not an option after high school.

And, when you consider the savings in the overall cost of a four-year degree at either a public or a private university, starting at Cape Cod Community College becomes an incredible bargain that blends quality with unmatched value.

The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century.

Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.

GENERAL STATEMENT OF RESPONSIBILITIES:

The Administrative Assistant II provides comprehensive administrative support to the Director of Emergency Medical Services (EMS) and Fire Science, to the Allied Health Certificates Coordinator [Medical Assisting, Diagnostic Technician (EKG/Phlebotomy)], and to the Health Sciences Department Chair. This position plays a vital role in supporting the day-to-day administrative operations of the EMS, Fire Science, and Allied Health programs. The role requires strong organizational skills, attention to detail, independent judgment, and excellent communication skills.

The ability to interpret and respond effectively to varied inquiries from students, faculty, staff, and the public is essential. This position requires an on-campus, in-person work schedule.

EXAMPLES OF DUTIES:

• Provide administrative support to the Director of EMS and Fire Science, Medical Assisting and DTC Coordinator, and Department Chair including preparing correspondence, managing calendars, and scheduling appointments, meetings, and events. Attend meetings as requested and prepare accurate meeting notes and minutes.
• Provide general administrative support to faculty.
• Manage general day-to-day office administration and ensure smooth functioning of office operations.
• Collaborate with the Director and Coordinator to develop working plans and timelines to support departmental projects.
• Maintain confidentiality of student information and records in compliance with FERPA and College policies.
• Assist in the preparation, formatting, and distribution of Program Student Handbook.
• Support preparation and submission of reports and surveys for the program licensor, accreditor and other regulatory bodies, as required.
• Schedule, organize, and attend Program and Advisory Board meetings; record, transcribe, and distribute meeting minutes.
• Collaborate with College staff and faculty to obtain and exchange information related to college programs and activities.
• Collect, track, and maintain Program statistical data and prepare reports for the Director as needed.
• Maintain and organize departmental physical and digital files, records, and correspondence following College retention and confidentiality guidelines.
• Create, distribute, and manage Survey Monkey surveys for the Department.
• Coordinate with College personnel to update Program/Certificate web pages and assist in communicating accurate program information to the public.
• Prepare and process travel documentation, purchase requisitions, reimbursement forms, supply orders, and budget maintenance.
• Utilize College technology and software systems (e.g., Jenzabar, Adobe, Microsoft Office Suite, 25
  
  Live) for data entry, reporting, scheduling, and document preparation.
• Assist with…