Admin Assistant - Relief

What we offer

• Competitive salary, comprehensive health and dental benefits, and other employment perks *
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6% *
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

Position Title

Program Lists

Kinark Child & Family Services ->
Simcoe Program

Location

Barrie, ON L4N 6T4 CA (Primary)

Reg/Temp

Regular

Start Date

Temporary End Date

Full/Part Time

Relief

Yes

Other Employee Classification (if applicable)

Total # of hours per week

.01

# of Positions

1

Close Date

May 13, 2026

The Administrative Assistant reports to the Administrative Manager and is responsible for providing general administrative support to the Simcoe program.

This is a relief role with no guarantee of hours.

This position is covered by the Ontario Public Service Employees Union (OPSEU) Local 355 group. Internal applicants will be considered first.

• New staff admin orientation and support.
• Perform duties as a receptionist and help with general office inquiries, room setup including required technology and catering.
• Booking in staff, clients, and contractors.
• Coordinate office maintenance and manage office vendors.
• Typing and distribution of general correspondence as required.
• Adobe Sign support to all clinicians including consents.
• PPE maintenance and inventory.
• Manage new referrals.
• Prepare and mail Welcome Letters.
• EMHware support to staff.
• Setup groups in EMHware.
• ISSP support one day per week

• Community College Diploma in a related field or equivalent work experience.
• Minimum 5 years’ experience in an office environment.
• Excellent time management, prioritization, organizational and planning skills required.
• Working knowledge of equipment to setup meetings.
• Ability to problem solve, self‑motivated and work independently.
• Strong interpersonal and highly developed organizational skills.
• High level of understanding and capability of office administrative practices.
• Experience with complex calendar management, booking high‑profile meetings (including using Audio Visual/Recording equipment), events.
• Mid to advanced proficiency in MS Office products (Word, Excel, PowerPoint, Outlook, Calendar), internet, database applications and comfort and interest in learning new applications.
• Excellent communication (both written and verbal), interpersonal and customer service skills.
• Candidates bilingual in English and French will be given special consideration.

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre‑Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed individually and considers the relevance of the findings to assess the implications to employment.

Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti‑oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation during any stage of the recruitment process, please notify People and Culture at  or .

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.