Executive Assistant to Superintendent of Learning

Executive Assistant to Superintendent of Learning

Location:

Muskoka Education Centre

Start Date:

as soon as possible following the hiring process

Rate of Pay:  Band 3 - $72,989.44 - $85,387.34

Hours of Work:  7 hours per day (plus 30 minute unpaid break), 35 hours per week

Position Status:  Vacant Position

Posting #:  MM
- Who we are
Trillium Lakelands District School Board (TLDSB) encompasses the municipalities of the City of Kawartha Lakes, Haliburton County, and the District Municipality of Muskoka. With approximately 16,000 students, TLDSB has 40 elementary schools, seven secondary schools, and six Adult and Alternate Education Centres.

Purpose of Position
Reporting to the Superintendent of K-12 Special Education Services and Region of Schools, the Executive Assistant will support all areas of the Superintendent's portfolio. The role requires flexibility, prioritization, project and event management, handling information requests, attending meetings, and providing clerical and administrative support to enable informed decision-making.

Primary Responsibilities

Respond to general and confidential inquiries

File, respond to parental concerns, and handle confidential phone calls

Provide information to principals and staff

Act as a recording secretary at meetings and committees, including traveling as needed

Draft correspondence and other clerical support

Maintain filing system in line with Records Retention Policy

Collect and compile data

Project / Event Management

Track budget expenses for the department

Support meetings with minute taking, catering, agendas, room bookings, and follow‑up

Assist with the Board's professional development program as required

Draft reports and presentations

Communications – Internal and External

Receive and direct correspondence (phone, email, in person) confidentially and respectfully

Liaise with community partners including Federations and Unions

Budget Management

Track all department expenses

Process requisitions and invoices

Meet Ministry reporting deadlines

Adhere to due dates and timelines

Education

2‑year Office Administration - Executive (Certificate) at the community college level

Experience

At least 5 years in progressively responsible clerical/administrative positions

School board experience preferred

Professional Knowledge and Skills

Strong organizational, tact, discretion, and confidentiality awareness

Excellent written and oral communication

Strong interpersonal skills

Ability to work independently and collaboratively

Proficiency in word processing, spreadsheets, and records management

Valid driver’s licence and reliable vehicle

Working Conditions

Office building environment

High concentration, attention to detail, visual exertion, keyboarding

Pressure to meet deadlines and handle interruptions

Equal Employment Opportunity
Trillium Lakelands District School Board is committed to equitable hiring practices and upholding equity, diversity and inclusion. The Board welcomes applicants from diverse backgrounds and encourages applications from members of marginalized groups.

Accessibility and Privacy
Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during the recruitment process, contact the hiring supervisor. The Board collects personal information for employee recruitment under the Education Act, in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

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