Admin Assistant

Job Description Job Summary

The Administrative Assistant reports to the Administrative Manager and is responsible for providing general administrative support to the Simcoe program.

This is a relief role with no guarantee of hours.

This position is covered by the Ontario Public Service Employees Union (OPSEU) Local 355 group. Internal applicants will be considered first.

• New staff admin orientation and support.
• Perform duties as a receptionist and help with general office inquiries, room setup including required technology and catering.
• Booking in staff, clients, and contractors.
• Coordinate office maintenance and manage office vendors.
• Typing and distribution of general correspondence as required.
• Adobe Sign support to all clinicians including consents.
• PPE maintenance and inventory.
• Manage new referrals.
• Prepare and mail Welcome Letters.
• EMHware support to staff.
• Setup groups in EMHware.
• ISSP support one day per week

• Community College Diploma in a related field or equivalent work experience.
• Minimum 5 years’ experience in an office environment.
• Excellent time management, prioritization, organizational and planning skills required.
• Working knowledge of equipment to setup meetings.
• Ability to problem solve, self-motivated and work independently.
• Strong interpersonal and highly developed organizational skills
• High level of understanding and capability of office administrative practices
• Experience with complex calendar management, booking high profile meetings (including using Audio Visual/Recording equipment), events,
• Mid to advanced proficiency in MS Office products, (Word, Excel, PowerPoint, Outlook, Calendar), internet, database applications and comfort and interest in learning new applications.
• Excellent communication (both written and verbal) interpersonal and customer service skills.
• Candidates Bilingual in English and French will be given special consideration.