Executive Officer Assistant

The OPP Association (OPPA) is a labour organization that works on behalf of all civilian and non-commissioned uniform members of the Ontario Provincial Police (OPP). There are over 6,900 uniform and approximately 3,800 civilian members who belong to the Association.

We are looking to fill the position of Executive Officer Assistant for a 1-year contract.

This position will report to the Executive Director, Labour Relations.

The Executive Officer Assistant will provide administrative support to the Association’s Labour Relations team as they assist OPPA members with labour relations issues. The successful candidate will work collaboratively with the entire OPPA team to ensure exceptional member service is prioritized and achieved.

Qualifications

Post-secondary diploma in a related discipline preferred, or working towards a diploma in a related discipline.

Basic knowledge of computers and electronics for managing emails, completing administrative tasks using Microsoft Office programs (Word, Excel, PowerPoint and Outlook), and inputting/retrieving information via software systems.

Basic knowledge of labour practices, collective agreements, and government to assist in understanding procedures for handling member issues and grievances.

Key Responsibilities

Assist in managing ongoing member issues in a comprehensive and full spectrum support role to the Executive Labour Team.

Update, manage, and monitor electronic records in the software management system, and in hard copy where necessary, ensuring that records are updated in a timely fashion with all relevant and correct details and support documentation.

Create statistical summaries, reports, and presentation materials as may be required.

Fully accountable for various committee meetings, including responsibilities for preparing support documentation, sending invites, confirming dates and location, finalizing agendas between parties, minutes and record management, and follow‑up on action items.

Organize and support the intake of member issues and assist with the process management of member grievances.

Draft various communications and documents, as well as review and edit documents to ensure consistency, accuracy, correctness, and professional presentation of material.

Perform a broad range of administrative duties, including document management, assistance with travel arrangements, note‑taking, communication and message coordination, making arrangements for working lunches, and acting as liaison to the labour department.

Organize action items and assist with effective workflow within the department, ensuring tasks are prioritized and followed up in a timely manner, with an emphasis and focus on achieving excellent member service.

Knowledge of computers and electronics for managing emails, completing administrative tasks using Microsoft Office programs (Word, Excel, PowerPoint and Outlook), and inputting/retrieving information via software systems.

Basic knowledge of labour practices, collective agreements, and government to assist in understanding procedures for handling member issues and grievances.

Judgement and decision-making skills to effectively handle a broad range of circumstances.

Complex problem solving and critical thinking skills to assist in addressing member issues.

Time management skills to complete tasks in order of priority and to ensure that all essential tasks are completed on time.

High emotional intelligence and aptitude to deduce and assess situations and execute or provide recommendations for next steps.

Proven ability to take initiative and problem solve with minimal direction.

Ability to communicate effectively in writing and verbally.

Strong attention to detail is fundamental in all aspects of the role.

Commitment to the highest standards of confidentiality practices and integrity are essential.

Interested applicants are to apply via email to  attention:
Cara Brown by  Friday,   June 19th, 2026.

Please note that we may use AI tools as part of the screening process, and all new employees are subject to a criminal record check.

Pay: $72,536.00-$86,703.00 per year

Work Location:

In person

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