Security Administrative Coordinator

Raytheon ELCAN (ELCAN) is a Canadian leader in advanced optics, delivering high-performance optical solutions to the global aerospace and defense industries. We combine deep engineering expertise with proprietary manufacturing technologies to meet the most demanding requirements our customers face. As we continue to grow, we’re looking for a skilled and proactive Administrative Coordinator to serve as a trusted support partner to our Security Team.

• Provide support for the preparation, tracking, and submission of security documentation to ensure compliance with controlled goods and contract security regulations.
• Coordinate and schedule internal meetings, including preparation of materials and documentation for security reviews and decision-making processes.
• Maintain and manage security records, ensuring accuracy and adherence to company policies and regulatory requirements.
• Track and monitor security training and ensure timely completion by relevant personnel.
• Maintain accurate data on security activities and compliance metrics.
• Assist with audits, internal assessments, and compliance reviews by preparing documentation and reports as needed.
• Monitor changes in security regulations and support the implementation of updated processes or procedures to maintain compliance.
• Ensure timely follow-up on security-related approvals, action items, and process workflows.
• Arrange security visits, including the completion of Visitor Management form, booking boardrooms, and arranging luncheons.
• Complete expense reports in Concur.

• Hands‑on experience with security processes in a global, cross‑functional environment.
• Practical knowledge of security regulations, licensing, and compliance frameworks.
• Exposure to ERP, CRM, and trade management systems to support security activities.
• Best practices for managing security documentation, audits, and compliance in a regulated industry.
• Insight into the operational and strategic aspects of security within an aerospace and defense environment.

• High school diploma or post‑secondary education in business, administration, or a related field with a minimum of 2 years of relevant experience.
• Proven experience in an administrative or coordination role supporting cross‑functional teams.
• Strong organizational and time‑management skills with the ability to handle deadlines and workflow processes effectively.
• Experience working with business systems such as CRM, ERP, or similar enterprise tools, and proficiency with Microsoft Office applications.
• High attention to detail with the ability to manage data accuracy, records, and documentation.
• Clear written and verbal communication skills, including professional interaction with internal and external stakeholders.

• Comfort working in a regulated, manufacturing, or technical environment.
• Experience in contract administration is an asset, but not a requirement.
• Ability to anticipate needs, identify gaps, and proactively resolve issues without close supervision.
• Strong collaboration skills with the ability to build effective working relationships.

• A collaborative and innovative work environment within a leading aerospace and defense organization.
• Opportunities for professional growth and development in a security role.
• Competitive compensation and comprehensive benefits package.
• A supportive team culture, with access to training and resources to enhance your career journey.

This position involves technologies regulated by the Canadian government’s Controlled Goods Program and the Contract Security Program. In order to obtain the required security clearance, candidates must be Canadian citizens or permanent residents of Canada, have resided in Canada for a minimum of five consecutive years, and meet all other program requirements. Job offers will be conditional upon candidates undergoing a successful security screening per the Controlled Goods Regulations and the Contract Security Program.

Raytheon ELCAN adheres to the principles of equal employment and welcomes applications from all qualified persons. In accordance with the Accessibility for Ontarians with…