Senior Financial Specialist

Overview

Staff – Union
CUPE 2950
Senior Financial Specialist

Department:
Administrative Leadership  Department of Paediatrics  Faculty of Medicine
Compensation Range: $4,601.00 – $4,953.00 CAD Monthly
Posting End Date:
February 2, 2024

Note:

Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

This offer is conditional upon successful completion of a Criminal Record Check. This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Working in a team environment, the Senior Financial Specialist will provide support to the Department of Paediatrics and divisions as well as Physician and Academic Business Services (PABS) and its BC Childrens Hospital (BCCH) departments in preparing and reviewing requisitions, expenditures and receivable documentation. Responsibilities include the preparation of many accounting transactions for the Department, preparation of journal vouchers, requisitions and payments and reconciliations and account analysis to ensure accuracy of information, data gathering to respond to queries from principal investigators, participating in year-end processes, interpreting and accurately communicating written policies and procedures, preparing reconciling and reviewing monthly salary and benefit recovery bill-backs to external agencies or for internal and external cost recovery processes, preparing budget variance reports and analysis, identification and remedying departmental research over-expenditures, compiling and entering data for hours utilization reports and compiling financial data and reports for the Department.

The position requires strong interpersonal and customer service skills as it involves frequent problem identification and resolution with various departmental stakeholders.

• Identification of research over-expenditures in the Department, developing plans for clearing such over-expenditures, and working with faculty and staff within the department to clear over-expenditures.
• Coordinates the monthly bill-back of salaries in the department between UBC and PHSA/ BCCH and vice versa including identifying variances and deviations and maintenance of the billings summaries.
• Compiles financial information for the department, both to be included in databases and summaries, as well as summary information in support of departmental finance and accounting and project-based reporting.
• Prepares requisitions and journal vouchers, verifying accuracy of information including account coding, reviewing backup documentation, ensuring authorized signatures are valid on behalf of the department, based on compliance with UBC, FoM, PHSA and taxation policies and guidelines. Documents created and reviewed include requisitions, domestic and international travel claims, and journal vouchers for all the units within the department. Ensures proper authorization and backup documentation is obtained prior to submitting documentation for processing in FMS and by PHSA.
  
  Processes CMPA dues, maintains records for Professional Development Funds as well as maintaining conference budgets.
• Reconciles, monitors and investigates errors and discrepancies on various accounts (general purpose operating, endowments, fee-for-service, research, special purpose project grants, and petty cash) which may include preparing correcting journal entries, following up on outstanding items and resolving issues with various units within the Department.
• Analyzes, reviews and validates transactions (requisitions and journal vouchers) prepared by other staff checking for correctness of coding and to ensure compliance…