Licensed Assistant

Job Description - Licensed Assistant (2500702)

Raymond James Ltd. is seeking an experienced Licensed Assistant to work in our Barrie office. Raymond James Ltd. is one of Canada’s leading full‑service independent investment dealers offering high‑quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

You will work closely with the Portfolio Manager and the entire team, providing comprehensive administrative services to the team and clients. This is a permanent full‑time position with a competitive compensation and benefits package.

• Execute administrative processes and systems.
• Monitor client accounts and maintain client files.
• Scan all client documentation to central server files.
• Welcome clients to the office and respond to requests.
• Follow through with the Master Calendar that outlines monthly and yearly actions.
• Support the pre‑trade process for all PM trades.
• Assist in planning, organizing, and executing client and charitable events periodically throughout the year.
• Review marketing processes – social media, ads, client cards, and milestone recognition.
• Gain overview of US‑domiciled account systems and processes.
• Perform light office duties and safety tasks as needed (e.g., clearing walkways, ensuring office cleanliness, software troubleshooting).
• Prepare client reports and files ahead of Advisor client meetings.
• Manage account cash holdings to ensure they are always invested at the best rates.
• Follow up on GIC maturities and coordinate with clients to match cash investments with time frames and objectives.
• Identify and provide specialized support for various aspects of the business.
• Prepare follow‑up notes for the team to take action and ensure completion before filing.
• Support quarterly review report preparation with the team.

• Securities license in good standing.
• Minimum 3 years of experience working within the financial services industry as an IR.
• Strong organizational skills and a dependable nature to meet deadlines.
• Excellent verbal and written communication skills.
• Ability to follow and execute well‑laid out business processes.
• Team‑player with a professional and friendly manner.
• Positive attitude and strong work ethic.
• Exceptional problem‑solving skills.
• Ability to prioritize and multitask.
• Openness and willingness to learn new systems.
• Ability to work well independently.
• Meticulous attention to detail.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Familiarity with CRM software tools.

• CIM or CFA designation.
• Life Insurance license.
• US securities licensing – Series 7 or Series 65 (if PM qualified).

Raymond James Ltd. is a member of the Investment Industry Regulatory Organization of Canada (IIROC) and the Canadian Investor Protection Fund (CIPF). Customer accounts are protected by the CIPF within specified limits. For additional regulatory information, please consult the relevant webpages or contact us.