Facilities Manager

Location: Innisfil

We are seeking a Facilities Manager to join our team. This role is responsible for the day-to-day oversight of JJE’s Head Office in Innisfil, Ontario.

As the Facilities Manager, you will oversee daily operations at JJE’s Head Office and provide project and advisory support to facilities across Canada and the U.S. The role manages maintenance, repairs, upgrades, and capital projects while ensuring strong vendor management, regulatory compliance, workplace safety, and cost control. You will also lead front‑of‑house operations through direct supervision of the Receptionist and work closely with location leaders to maintain safe, efficient, and well‑run workplace environments.

TYPE

One new vacancy, Permanent, Full‑Time

COMPENSATION

Anticipated Salary Range - $80,000 - $95,000 (Based on education and experience)

Annual Performance Review with Bonus Opportunity

Group Benefits 100% paid by the Company – inclusive of Health, Dental, Life, Disability and Travel coverage

Vacation & Paid Personal days

Employer Matching Retirement Savings Plan

POSITION RESPONSIBILITIES
Facilities Operations & Maintenance

Oversee and coordinate building maintenance schedules to ensure timely, cost‑effective repairs

Manage and evaluate the performance of cleaning and custodial service providers

Review and manage contracts for lawn care, snow removal, and related services on an annual basis

Conduct regular facility inspections to identify maintenance needs, repairs, or improvement opportunities

Serve as the primary point of contact for emergencies and urgent facility repairs across all company locations

Ensure facilities comply with applicable building codes, safety standards, and regulatory requirements (e.g., fire prevention programs)

Liaise with building, maintenance, and national/corporate vendors

Negotiate service contracts, reconcile invoices, and determine when to go to market

Manage the contractor program and ensure all required documentation is current and compliant

Identify and implement opportunities for national or group contracts to reduce costs (e.g., custodial services, vending, uniforms)

Oversee recycling and waste management programs to support environmental responsibility

Capital Projects & Improvements

Identify facility repair, maintenance, and upgrade requirements and develop action plans in partnership with location managers

Oversee maintenance and inspection schedules for key systems at the Innisfil location and provide guidance to other sites, including:

Cranes, hoists, and bay doors

Oil/water separators

Heating and exhaust systems

CO₂ alarms and automatic exhaust systems

Septic systems

Act as lead contact for facility upgrades and renovations, managing budgets and reporting progress to leadership

Prepare business case documentation for senior leadership related to facility upgrades and building leases

Draft office layout plans for new builds, renovations, and reconfigurations

Safety & Security

Partner with location managers to address facility‑related safety issues in a timely manner

Monitor and respond to employee Facility Request submissions

Act as a member of the Joint Health and Safety Committee (JHSC)

Manage facility keys, locks, access fobs, and building access approvals

Coordinate security alarm access and clearances in partnership with IT

Space, Access & Asset Management

Procure office furniture and coordinate office setups and upgrades

Ensure workstations and offices are prepared in advance of employees onboarding and offboarding

Maintain organized documentation and records for all facility‑related files

Track building lease agreements and participate in evaluating alternative lease options

Support new facility openings and decommission facilities or work areas no longer in operation

Facilities Administration & People Management

Provide direct supervision, guidance, and performance management for the Receptionist

Ensure reception coverage, scheduling, and daily front‑office operations are effectively managed

Support reception‑related activities involving facilities, access control, visitors, contractors, and internal requests

Ensure reception and common areas are clean, functional, and representative of company standards

ABOUT YOU

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