Scheduling & Healthcare Records Coordinator

Join to apply for the Scheduling & Healthcare Records Coordinator role at The Garlands of Barrington

Hourly Rate - $22.00

• Paid time off
• Paid holidays
• 401k (with match)
• Medical, dental and vision insurance
• Short and long-term disability
• Life insurance

Full-time

Benefits for Full-time Employees (30 hours + per week)

• Paid time off
• Paid holidays
• 401k (with match)
• Medical, dental and vision insurance
• Short and long-term disability
• Life insurance

Benefits For All Employees (Full-time And Part-time)

• Heated, underground parking
• Complimentary soup and salad bar
• Employee referral awards
• Employee Assistance Program
• Uniforms provided

To create and maintain the working schedules for both nurses and aides and review schedule detail for department accuracy. This role also includes the ongoing management of Members medical records, long-term care insurance and supplies for Prairieview.

• Create and maintain the staffing schedules for both Nurses and Aides.
• Orients new Team Members to the use and applications of Paycom.
• Reviews punch detail reports daily and compare accuracy against the schedule.
• Participates in rotation for scheduling/call-ins; including evenings and weekends.
• Reviews tardiness on punch detail audits and document in attendance book.
• Manage continued authorization process for those on managed care.
• Collect and submit LTC insurance requests.
• Prepare purchase request for nursing supplies that need to be reordered for Administrator approval.
• Order nursing supplies as approved by the Assistant Administrator or Administrator
• Stock Skilled Nursing supply room weekly.
• Prepare new admission Skilled rooms and name tags.

• Keep all nursing units stocked with required nursing forms.
• Close Skilled, Assisted and Memory charts.
• May assist in taking picture of all new admissions and input into PCC.
• Review all discharged charts and flag areas needing physician signatures.
• Obtain physician signatures on identified forms (by mail or fax.)
• Assemble discharged charts and place in the order listed on the Medical Records Discharge Deficiency Check List.
• Ensure Admission & Social Services Coordinator completes discharge summary.
• Ensure RN has completed a discharge plan of care.
• File discharged chart in the Medical Records Office after approved by the Administrator.
• Thin AL/ME/SNF records quarterly per guidelines established in Medical Record Policies.
• File and manage signed telephone orders, lab reports, and etc. daily in Member charts.
• Audit Skilled Nursing charts monthly to ensure physician signatures have been obtained on all Physician Order Sheets (POS.)
• File copies of monthly fee increase letters for Members in Assisted Living, Memory Care and Skilled Nursing

• Follows established standards of excellence for The Garlands and implements facility policies and procedures.
• Identifies safety hazards and initiates corrective action.
• Reports any possible cases of Abuse immediately to the Administrator/Director of Nursing.
• Follows Abuse allegation protocol as directed by Administrator.
• Provides respect, privacy and dignity to all Prairieview members.
• Investigates all door alarms immediately.
• Performs all duties as assigned in an effective, cooperative, professional and timely manner.
• Comes to work as scheduled and consistently demonstrates dependability and punctuality.
• Dresses in professional attire that represents The Garlands standard of excellence.
• Demonstrates excellent listening and communicates effectively with patience and understanding.
• Writes clearly and concisely.
• Maintains confidentiality
• Demonstrates knowledge of The Garlands entire facility and directs potential members appropriately according to their needs.

• Experience working in acute and or long-term care environment
• Certified Nursing Assistant Preferred
• Must have adequate understanding of English language, speak and be able to write.
• Must be able to work independently, as well as a team member.
• Is flexible and adapts to change and new tasks as needed.
• Follows all policies of Prairieview at The Garlands.
• Must be familiar with Residents Rights, Abuse Prevention and Reporting.
• Customer service oriented, able to display compassion, patience, and understanding.
• Be willing to do whatever it takes to provide the highest level of service.
• Must be able to responsible quickly and appropriately to an emergency situation.

• Must be able to manually lift and carry up to 50 lbs.
• Must be able to tolerate long periods of walking, bending and standing.